Solved

Exchange 2010 and email encryption for sending to IRS

Posted on 2013-10-22
3
425 Views
Last Modified: 2013-10-26
I have an exchange 2010 server in the organization and the users need to send encrypted email to the IRS.  they are asking for a solution.

my thoughts are you need a third party solution as exchange 2010 cannot encrypt mail that is sent outside the organization.  Is that correct?

I was thinking of using appriver or word secure.

thoughts?
0
Comment
Question by:crp0499
  • 2
3 Comments
 
LVL 15

Accepted Solution

by:
Skyler Kincaid earned 167 total points
Comment Utility
There are a lot of email encryption servers that allow you to type ENCRYPT or SECURE in the subject which triggers it to be encrypted when sent.

Some of them are hardware appliances and some are just online services. I know that Barracuda, GFI and Securence all provide similar services. Just another idea! You may also be able to just put the attachments that need to be encrypted into a zip file with a password. 7zip offers some encryption options.
0
 
LVL 12

Assisted Solution

by:Sommerblink
Sommerblink earned 333 total points
Comment Utility
I guess I'm a bit curious here.

For communication to happen, encrypted or plain-text, over the telephone or two people standing next to each other having a conversation, both parties need to agree to an understanding of communication protocol. Fortunately for plain-text email, telephones and a casual conversation with another person, there are well-developed bodies of protocol.

For secure communication, the same must exist. Has the IRS provided guidance as to how and what they accept? I can't imagine that they'll allow just any "Bill and Ted's Excellent Encrypted Email Solution". It would be a nightmare for their employees and IT staff to manage if they allowed outside parties to dictate the methods by which they allowed you to communicate with them.
0
 
LVL 12

Assisted Solution

by:Sommerblink
Sommerblink earned 333 total points
Comment Utility
Actually, after walked away from my computer, I just thought about something additional... based on a client that I've worked on in the past.

They do a lot of communication with American Express. American Express gave them a mandate that emails must be transmitted in encrypted form from server to server.

This leads me to this clarification that you need to provide: Does IRS need end-to-end encryption, this means the content of the email is encrypted from mailbox to mailbox or does IRS just need the transmission of the email from server to server to be encrypted while it transits the internet?

These are two totally different things and one is easy and free (server-to-server) and the other is less easy (client-to-client) and probably going to cost money.

You can easily configure an Exchange server with a send connector to email *.irs.gov via TLS only.
0

Featured Post

What Is Threat Intelligence?

Threat intelligence is often discussed, but rarely understood. Starting with a precise definition, along with clear business goals, is essential.

Join & Write a Comment

Exchange server is not supported in any cloud-hosted platform (other than Azure with Azure Premium Storage).
Find out how to use Active Directory data for email signature management in Microsoft Exchange and Office 365.
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…

743 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

7 Experts available now in Live!

Get 1:1 Help Now