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Best way to set up iPhone mail?

Posted on 2013-10-23
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Last Modified: 2013-10-29
I have Outlook on a pc checking mail on a pop mail account, and it leaves mail on the server. what's the best way to set up the iPhone to also get the mail?  If I set up the phone for  IMAP it says I have thousands of unread messages. If I set up the iPhone for pop the phone doesn't seem to be getting all the mail even though I am leaving mail on the server when Outlook checks. This is a gmail account. I want to have the same email show on both devices.  I'd like the iPhone to not say I have thousands of unread messages if I don't check each one of them one on the iPhone.
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by:joinaunion
joinaunion earned 334 total points
ID: 39595340
I don't know who your internet provider is but here is a example that my provider uses.
Is this what you want to do? Who is your provider?
https://community.shaw.ca/docs/DOC-1065
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by:BeGentleWithMe-INeedHelp
ID: 39595487
Great page!  Have to take a closer look at it.  But I only have the choices pop and imap.  The provider is gmail.
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joinaunion earned 334 total points
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by:Eoin OSullivan
Eoin OSullivan earned 166 total points
ID: 39596661
Personally I'd setup both Outlook and the iPhone to use IMAP as POP3 is just a bit restrictive

Add a second account on Outlook for IMAP and once it has connected to the mailbox you can quickly SELECT ALL and mark them as read (much easier to do than on the iPhone).  I'd then recommend you disable send & receive on the POP3 account on your Outlook to avoid any confusion.

If the iPhone also uses IMAP then both Outlook and it will be perfectly in sync.  Read on iPhone and it will be read in Outlook and vice versa.  Delete in Outlook and it is gone from the iPhone too.  Create subfolders on Outlook and you can move emails from Inbox on Outlook or iPhone.

If you want to ARCHIVE or REMOVE emails you can use Outlook, create a local PST file and drag mails from the Inbox or elsewhere in the IMAP account to the local PST.  In this way they will be backed up on the PC but no longer clogging up the iPhone or IMAP account.
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