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Excel Sorting of Text

Posted on 2013-10-23
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Last Modified: 2013-10-23
I imported a 14000 rows of data into an excel spreadsheet and want to sort by column A which has numbers anywhere from 3 digits like this: 019 and 5 digits like this:  47384.   Some have this too:  0003a.

I had to import this column as text so that excel wouldn't mangle all the data and leave my leading zero's alone (why on earth does it do this).

Anyways - I can't sort it now.  Custom sorts don't work either.  I tried to sort it like this; 000,111,222,333, etc all the way up to 99999.

Help.
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Question by:chuckster_eh
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10 Comments
 
LVL 23

Expert Comment

by:NBVC
ID: 39595528
When you went to sort, did Excel ask if you want to sort text that looks like numbers as numbers?  Did you reply not to (ie sort text and numbers separately)?
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Author Comment

by:chuckster_eh
ID: 39595532
I said "Sort anything that looks like a number - as a number"
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Author Comment

by:chuckster_eh
ID: 39595533
But I have tried it both ways....
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Author Comment

by:chuckster_eh
ID: 39595539
It seems to be sorting according to the actual number itself and not the digits.  For example its currently sorting like this: 01889,019,01900

But I want it to sort like this:

019,01889,01900

I want the number of digits to be the first order of sorting, then the sequentially.
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LVL 23

Expert Comment

by:NBVC
ID: 39595564
If I enter those 3 numbers as text strings and sort, and say sort anything that looks like a number as a number... then it sorts them as you said you desire.
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Author Comment

by:chuckster_eh
ID: 39595575
try adding a few more numbers,

019
00020
00047
00053
00059
00070
077

I want it to look like this
019
077
00020
00047
00053
00059
00070
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Accepted Solution

by:
NBVC earned 1400 total points
ID: 39595586
Ok, how about you add a helper column that gets the length., then sort by that column first,.

so if data is in column E, use formula in F2:  =LEN(E2)  copied down.

Then select both columns, sort first by column F, ascending, then column E, ascending
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Author Comment

by:chuckster_eh
ID: 39595605
My data is in column A.  I made a column b and put in =LEN(A2).  First row is header data.

It doesn't do anything....just says =LEN(A2) in the cell.   I must be missing something.
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LVL 23

Expert Comment

by:NBVC
ID: 39595607
That means column B is formatted as TEXT.  Format the column as General, then go to B2, re-enter the formula and copy it down again.
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Author Comment

by:chuckster_eh
ID: 39595620
awesome.  that was great. thanks
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