Solved

Excel Sorting of Text

Posted on 2013-10-23
10
240 Views
Last Modified: 2013-10-23
I imported a 14000 rows of data into an excel spreadsheet and want to sort by column A which has numbers anywhere from 3 digits like this: 019 and 5 digits like this:  47384.   Some have this too:  0003a.

I had to import this column as text so that excel wouldn't mangle all the data and leave my leading zero's alone (why on earth does it do this).

Anyways - I can't sort it now.  Custom sorts don't work either.  I tried to sort it like this; 000,111,222,333, etc all the way up to 99999.

Help.
0
Comment
Question by:chuckster_eh
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 6
  • 4
10 Comments
 
LVL 23

Expert Comment

by:NBVC
ID: 39595528
When you went to sort, did Excel ask if you want to sort text that looks like numbers as numbers?  Did you reply not to (ie sort text and numbers separately)?
0
 

Author Comment

by:chuckster_eh
ID: 39595532
I said "Sort anything that looks like a number - as a number"
0
 

Author Comment

by:chuckster_eh
ID: 39595533
But I have tried it both ways....
0
PeopleSoft Has Never Been Easier

PeopleSoft Adoption Made Smooth & Simple!

On-The-Job Training Is made Intuitive & Easy With WalkMe's On-Screen Guidance Tool.  Claim Your Free WalkMe Account Now

 

Author Comment

by:chuckster_eh
ID: 39595539
It seems to be sorting according to the actual number itself and not the digits.  For example its currently sorting like this: 01889,019,01900

But I want it to sort like this:

019,01889,01900

I want the number of digits to be the first order of sorting, then the sequentially.
0
 
LVL 23

Expert Comment

by:NBVC
ID: 39595564
If I enter those 3 numbers as text strings and sort, and say sort anything that looks like a number as a number... then it sorts them as you said you desire.
0
 

Author Comment

by:chuckster_eh
ID: 39595575
try adding a few more numbers,

019
00020
00047
00053
00059
00070
077

I want it to look like this
019
077
00020
00047
00053
00059
00070
0
 
LVL 23

Accepted Solution

by:
NBVC earned 350 total points
ID: 39595586
Ok, how about you add a helper column that gets the length., then sort by that column first,.

so if data is in column E, use formula in F2:  =LEN(E2)  copied down.

Then select both columns, sort first by column F, ascending, then column E, ascending
0
 

Author Comment

by:chuckster_eh
ID: 39595605
My data is in column A.  I made a column b and put in =LEN(A2).  First row is header data.

It doesn't do anything....just says =LEN(A2) in the cell.   I must be missing something.
0
 
LVL 23

Expert Comment

by:NBVC
ID: 39595607
That means column B is formatted as TEXT.  Format the column as General, then go to B2, re-enter the formula and copy it down again.
0
 

Author Comment

by:chuckster_eh
ID: 39595620
awesome.  that was great. thanks
0

Featured Post

Salesforce Has Never Been Easier

Improve and reinforce salesforce training & adoption using WalkMe's digital adoption platform. Start saving on costly employee training by creating fast intuitive Walk-Thrus for Salesforce. Claim your Free Account Now

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
This article describes a serious pitfall that can happen when deleting shapes using VBA.
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

626 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question