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Microsoft Access help with Sum

Posted on 2013-10-28
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Last Modified: 2013-11-01
I'm trying to get all the Medications charges to display on the bottom of one of our forms.  See screen shots.  I've tried different formulas with no success.
medications.png
medications2.png
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Question by:J.R. Sitman
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10 Comments
 
LVL 15

Expert Comment

by:Ess Kay
ID: 39606733
you need to make a running sum, or a function which queries the database


running sum:   https://office.microsoft.com/en-us/access-help/calculate-a-running-sum-cumulative-total-HP005187388.aspx
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Author Comment

by:J.R. Sitman
ID: 39606771
I read the article and it applies to a Report.  This is a form.  There is no Running Sum.
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Expert Comment

by:Ess Kay
ID: 39606877
ah.. then just do =MedicationsCost
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Author Comment

by:J.R. Sitman
ID: 39606918
didn't work.  Only gave me the amount in then first field.  See attached.
medical3.png
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Expert Comment

by:Ess Kay
ID: 39606939
is that a subform?
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by:Ess Kay
Ess Kay earned 200 total points
ID: 39606945
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Accepted Solution

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Helen_Feddema earned 200 total points
ID: 39607014
If you want a total of all the charges, you can do this in a form footer, or in a subform.  Try placing a textbox in the form footer, with the ControlSource of =Sum([MedicationsCost]).  A true running sum can only be done in a report, but I think you just want a total, so this method should work.
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Author Comment

by:J.R. Sitman
ID: 39607068
Yep, that's where it is.  see attached.  I haven't read the article yet in the previous post.
medical4.png
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LVL 31

Expert Comment

by:Helen_Feddema
ID: 39607223
I don't see the MedicationsCost field on the form.  What do you get in the Sum field in the footer?  If this is a calculated field on the form, you may need to put the entire expression in the Sum() parentheses.
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Author Closing Comment

by:J.R. Sitman
ID: 39617978
Thanks for the help
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