Solved

Access Truncating Output in Memo Fields in Report

Posted on 2013-10-29
7
896 Views
Last Modified: 2013-11-18
I am trying to output values in some memo fields in a table to a report. However, the output of the text fields in the report is being truncated to 255 characters. How can I get it to display the full output? I have tried setting the "can grow" property to "Yes", but it still doesn't work.
0
Comment
Question by:geeta_m9
7 Comments
 
LVL 119

Accepted Solution

by:
Rey Obrero earned 500 total points
ID: 39609472
if you are using a query as record source of your report, see this link for possible solution

http://allenbrowne.com/ser-63.html
0
 

Author Comment

by:geeta_m9
ID: 39609558
I don't think my issue is related to any of the problems that were outlined.  The output from the query is fine. It is only in the report where the output is being truncated.
0
 
LVL 31

Expert Comment

by:Helen_Feddema
ID: 39609601
I have an Access 2010 report that displays data from a memo field (much more than 255 characters) in a textbox, without truncation, in a subreport bound directly to a table containing the Memo fields (not a query).  What type of report is this?  Can you upload the database?
0
Enterprise Mobility and BYOD For Dummies

Like “For Dummies” books, you can read this in whatever order you choose and learn about mobility and BYOD; and how to put a competitive mobile infrastructure in place. Developed for SMBs and large enterprises alike, you will find helpful use cases, planning, and implementation.

 

Author Comment

by:geeta_m9
ID: 39609659
It is just a regular Access report and the input is coming from a table that has a memo field. In the report, the text box where the data is displayed is bound to the memo field as the control source, but truncates the data displayed within it.
0
 
LVL 14

Expert Comment

by:Bill Ross
ID: 39611475
Hi,

On the report, make sure the can grow property of the control and the section where the control resides (detail probably) is set to true.

See if that helps.

Regards,

Bill
0
 
LVL 31

Expert Comment

by:Helen_Feddema
ID: 39612505
If that doesn't work, you could try making a subreport bound directly to the table with the Memo field, linking by an appropriate field value to the main report's record source.  The truncation may be caused by passing the Memo field data through a query.  Test first by making a quick report based directly on the table.
0
 

Author Comment

by:geeta_m9
ID: 39656723
Sorry for not responding earlier but I was abroad. I found out that the cause of the problem was due to the query having an aggregate function which was one of the factors int the list referred to  by Capricorn1. When I removed the aggregate function, the entire contents of the field were displayed.
0

Featured Post

Backup Your Microsoft Windows Server®

Backup all your Microsoft Windows Server – on-premises, in remote locations, in private and hybrid clouds. Your entire Windows Server will be backed up in one easy step with patented, block-level disk imaging. We achieve RTOs (recovery time objectives) as low as 15 seconds.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

My experience with Windows 10 over a one year period and suggestions for smooth operation
Technology opened people to different means of presenting information, but PowerPoint remains to be above competition. Know why PPT still works today.
The viewer will learn how to create a normally distributed random variable in Excel, use a normal distribution to simulate the return on an investment over a period of years, Create a Monte Carlo simulation using a normal random variable, and calcul…
The viewer will learn how to  create a slide that will launch other presentations in Microsoft PowerPoint. In the finished slide, each item launches a new PowerPoint presentation and when each is finished it automatically comes back to this slide: …

910 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

23 Experts available now in Live!

Get 1:1 Help Now