Getting rid of a TOC entry

Posted on 2013-10-29
Last Modified: 2013-11-20
Hi Experts!

I have a Word macro that copies text using SELECTION.COPY and pastes it where you specify. using SELECTION.PASTE. The problem is it also copies the hidden TOC entry. Is it possible to either edit this selection before pasting OR to not copy the hidden TOC text?


Ed Matsuoka
Question by:Eddie_Aeffect
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LVL 76

Expert Comment

ID: 39609845
It's not clear what the exact problem is. If the TOC is embedded inside the range that you want to copy, you could copy in two parts.

Author Comment

ID: 39609992
Sorry. I wasn't sure the best way to describe this. My macro copies the page break, the title and the first 10-12 rows of a table and pastes them where ever the cursor is when you run the macro. This is because some of our tables bleed over as many as ten pages and we like each page to have its own title. The problem is when you update the TOC, you end up with this:

Table of Contents
Question 1: What books do you own?                       1
Question 1: What books do you own? (continued)    2
Question 1: What books do you own? (continued)    3
Question 1: What books do you own? (continued)    4
Question 1: What books do you own? (continued)    5
Question 2: How many total books?                         6

Instead I want this:

Table of Contents
Question 1: What books do you own?                       1
Question 2: How many total books?                         6

Make sense?

I tried both editing SELECTION.TEXT and copying it to another string variable but when I do I lose the formatting. Is there a way around this?

Author Comment

ID: 39657517
Hi Experts!

No one responded to the comment above so maybe this one will work better. I wrote a cumbersome bit of code that seems to work. The only problem is I get this message WORD HAS REACHED THE END OF THE DOCUMENT. DO YOU WANT TO SEARCH FROM THE BEGINNING for every table. So if I have 500 tables I either have to hit it 500 times OR end the macro without running some code at the end. How do I get rid of this message?

For x = 1 To NumberTables

    With Selection.Find
        .Text = "(Continued)"
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindAsk
        .Format = False
        .MatchCase = False
        .MatchWholeWord = False
        .MatchWildcards = False
        .MatchSoundsLike = False
        .MatchAllWordForms = False
    End With

   If Selection.Find.Execute Then
        ' Selection.Find.Execute Replace:=wdReplaceAll !THIS LINE DOESN'T WORK!

        Selection.HomeKey Unit:=wdLine
        Selection.EndKey Unit:=wdLine
        Selection.HomeKey Unit:=wdLine, Extend:=wdExtend
        Selection.MoveUp Unit:=wdLine, Count:=2, Extend:=wdExtend
        For z = 1 To Len(Selection.Text) - 3
            If Asc(Mid$(Selection.Text, z, 1)) = 12 Then
                Selection.MoveDown Unit:=wdLine, Count:=z, Extend:=wdExtend
                Exit For
            End If
        Next z
        TheTextBefore = Selection.Text
        TheTextAfter = GetField(TheTextBefore, 2, "")
        Selection.Delete Unit:=wdCharacter, Count:=1
        Selection.InsertAfter TheTextAfter
        Selection.Font.Size = 12
        Selection.Font.Bold = True
    End If
    Selection.MoveDown Unit:=wdLine, Count:=1

Next x


Ed Matsuoka
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LVL 76

Expert Comment

ID: 39658214
If your TOC is based on heading paragraphs and you copy these, then you will create new entries in an updated TOC. I don't recommend editing the TOC after it has been created.

Perhaps you should create copies of the heading level style(s) involved, but with the Outline level set to body text. Use the original style for the first occurrence and new style for where you don't want the entries to appear in the TOC

Author Comment

ID: 39662884
The problem is the proprietary software we use generates that text. So what my macro does is unhide the TOC information, select it with the rest of the information I want to copy, find the {} brackets that frame it, delete those brackets and anything between them if the title contains (CONTINUED) and then pastes it back in. As I said, inelegant, but it seems to be working except for getting that pesky WORD HAS REACHED THE END OF THE DOCUMENT... which I have told people that they have to, for now, CTRL-BREAK out of, which doesn't allow the rest of the macro (which turns the hidden text off) to run. Any ideas?

LVL 76

Expert Comment

ID: 39662910
Can you post a non-confidential example, so we an understand better, please?

Author Comment

ID: 39663328
Sure! Here is the macro (and attached function) as well as a before and after Word doc.
LVL 76

Accepted Solution

GrahamSkan earned 400 total points
ID: 39663502
Ah, I see that are using Table entry fields. It is more usual to use Heading styles which is why I suggested changing the style instead.

Here is a simple way to delete the table entry fields.
Sub DelTCFields()
    Dim fld As Field
    Dim rng As Range
    For Each fld In ActiveDocument.Fields
        Debug.Print fld.Type, fld.Code.Text
        If fld.Type = wdFieldTOCEntry Then
            Set rng = fld.Code
            rng.Expand wdParagraph
            If InStr(rng.Text, "(Continued)") Then
            End If
        End If
    Next fld
End Sub

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Author Comment

ID: 39663592
I KNEW you guys would know an elegant answer! I don't use Heading styles so I have to admit I don't know how this works but it works great. Thanks.

Author Closing Comment

ID: 39663596
Fast, elegant code.

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