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sharing between multiple calendars in Office 365

Posted on 2013-10-30
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Last Modified: 2013-10-31
A SMB of 90 users is considering moving to Office 365 E1 plan, with a setup of Cloud Identity + Dirsync.  One department of 15 users relies heavily on calendar sharing.  As soon as email is migrated, this department will likely exchange invitations for calendar sharing with full control, add the 14 other users calendars to their outlook client, and be editing multiple calendars throughout the day.
Is this a reasonable expectation?  If there is a possibility that this will cause issues, I would want to plan in advance for alternate solutions to their needs.
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Question by:AE_JB
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Vasil Michev (MVP) earned 500 total points
ID: 39611894
You can take advantage of Calendar groups:

http://office.microsoft.com/en-001/outlook-help/create-view-or-delete-a-calendar-group-HP010356480.aspx

By default all users that share the same manager are included into a group, so for users in the same department you should be good to go from the start. They will have all the relevant calendars visible under a single node, and they can turn them on and off as needed. You will still need to grant access to actually edit them though.

Instead of exchanging sharing requests, you can adjust the permissions for those calendars, and I guess it will be easier if you create a security group for all the users. You can then use:

Add-MailboxFolderPermission -Identity user:\Calendar -User secgrp@domain.onmicrosoft.com -AccessRights Owner

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Another option is to use SharePoint Calendar or shared mailbox, if the idea is to have a central editable calendar. If the idea is to have anyone making changes into anyone else's calendar, go with the permissions or calendar sharing.
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by:AE_JB
ID: 39615797
Thanks.
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