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Put data into a better template

Posted on 2013-10-31
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Last Modified: 2013-10-31
I can use the previously merged labels but would prefer to create a new mail merge based on this Avery template as opposed to what is built into Word.  Assistance in merging these better labels from Avery with column A in the attached spreadsheet is greatly appreciated.
Better-label-template.doc
Companies.xlsx
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Question by:frugalmule
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GrahamSkan earned 500 total points
ID: 39615617
Not quite sure what the problem is.

1. Open the document with the table that matches the labels.

2. Click on Mailings/Start Mail Merge and choose Labels. Cancel the Label Options dialogue - you don't need to choose another labels layout table.

3. Use the Select Recipients button and navigate to the datasource workbook.

4. Use Insert MergeField to add the column (ALabel1) .

5. Use the Update Labels button to fill the other table cells.

The Main document is now designed, so you can Preview Results or Finish and Merge.
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by:frugalmule
ID: 39615740
Good instructions, GrahamSkan.

It was not apparent at all that I needed to cancel the label options dialogue.

That got me part way.  I now end up with labels but need to shorten some of the names to get them to fit in the default Arial 8 font size with 3 rows.

When I go to correct them, it won't let me.  What am I doing wrong?
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by:GrahamSkan
ID: 39615761
Hard to say. Is the worksheet protected?
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by:GrahamSkan
ID: 39615765
Forgot that you posted the workbook. I'll have a look at it.
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by:GrahamSkan
ID: 39615776
No it isn't protected. However you can only edit the first line in any cell in the Formula bar.

You have to enter Edit mode in the cell by double-clicking in the cell. You can then edit the text in the cell. Changing to another cell will turn edit mode off.
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by:frugalmule
ID: 39615803
NO need.  I got it.

The litmus test for any piece of software should be, 'can grandma use it'.  I think not.  I've been in this business for years and mail merge is not one of Microsoft's finer moments.
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