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Room Mailbox Adds New Meetings as Tentative Instead of Accepted

Posted on 2013-11-06
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Last Modified: 2013-11-07
Environment - Exchange 2010 SP3 UR2 ; Outlook 2010

I have been racking my brain trying to find the answer to this issue. I have some Room Mailboxes with NO Delegates and the Resource Booking Attendant checked/enabled & for some reason when sending a mtg request to the Room, a response is sent back to the Organizer as Tentative, causing the potential to double-book timeslots for that Room. If I run the Shell cmd Get-CalendarProcessing RoomMailbox, the AuotmateProcessing parameter shows as being correct (i.e. AutoAccept). There isn't really much to configuring a Room Mailbox, so what is the deal here? I am noticing this on several Room Mailboxes, yet on some others it works fine. Is there a Shell cmd I can run, or somewhere I am overlooking in the EMC that may show why these Rooms will not just Accept a mtg (or Deny if there is a conflict, which I do have configured)? I have noticed this behavior not just on the particular DB the mailbox is on, so it's something more than that. And, since this is happening to a great many a Room Mailbox, I'd rather not receive a potential solution here to delete/recreate the Mailbox :)  I think there is probably a way to resolve this that I'm overlooking.

Thank you for your help!

Let me know if you need further info...

~coolsport00
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Question by:coolsport00
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Will Szymkowski earned 500 total points
ID: 39629258
You can use the EMS to get the information of a particular Room Mailbox. Use the following command below...

Get-CalendarProcessing "Name of Room" | fl

Check to see if "AllRequestOutOfPolicy" is set to $True. If it is use the command below to change this setting and all should be good after that.

Set-CalendarProcessing "Name of Room" -AllRequestOutOfPolicy $False

Will.
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by:coolsport00
ID: 39630113
Thanks for the response Will. That parameter is already set to $False. But, one parameter I did see different from one that is working is "AllBookInPolicy" (it's set to $False, whereas for a Mailbox that's working, it's set to $True). Not sure what that parameter means though (Googling now :)  ).

~coolsport00
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Author Closing Comment

by:coolsport00
ID: 39630292
So, setting the AllBookInPolicy to $True seemingly was the issue. Will now need to run this globally to make sure all our Room Mailboxes are bookable (we don't have any with 'explicit' booking rights or Delegate approval, so that setting does work for us).

Thanks for the guidance @Spec01 in running the cmd to check (& thus compare) Policy settings.

Regards,
~coolsport00
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