How to compress the size of an Excel file that is created from an Access 2003 application?

Hi zimmer,

Do you need to do this automatically from Access?

If not...

Are you able to open it in a later version of Excel and save it as .xlsx?  That is a compressed XML format which will hopefully be smaller.

Or if you have the Office compatibility pack installed, you could do the same from Excel 2003 (i.e. save to .xlsx).

Alternatively, you could just ZIP it (e.g. WinZip or any of the free alternatives).

Depending on why the file is big, it may be just a matter of running a macro to remove blank rows or columns.  Does the Excel file actually have tons of Access data in it?

Here is my Acces VBA code:

Private Sub ExportToExcels(filename As String)
Dim str_sql As String
Dim cn As ADODB.Connection
Dim xl As Excel.Application
Dim xlWB As Excel.Workbook
Dim sht As Excel.Worksheet, rng As Excel.Range
Dim db As DAO.Database, rs As ADODB.Recordset
Dim recordtotal As Long
Dim SheetNum As Long
Dim dest As Range
Dim Counter As Long
Dim Source As Workbook
Dim col As Long
Set cn = CurrentProject.Connection
Set rs = New ADODB.Recordset
Set db = CurrentDb

recordtotal = DCount("ProdID", "tblRemedInternal")
Set xl = CreateObject("Excel.Application")

Set xlWB = xl.Workbooks.Add
xlWB.SaveAs filename
Set xlWB = xl.Workbooks.Open(filename)  


xl.Visible = True
SheetNum = 1
Do While recordtotal > 0
    rs.Open "Select top 60000 * from tblRemedInternal", cn, 2, 2
    If rs.EOF Then Exit Sub
    rs.MoveFirst
        Set sht = Nothing
        On Error Resume Next
        Set sht = xlWB.Worksheets("Sheet" & SheetNum)
        On Error GoTo 0
               
        If sht Is Nothing Then
            With xlWB
               .Worksheets.Add After:=.Worksheets(.Worksheets.count)
               Set sht = .Worksheets(.Worksheets.count)
               sht.Name = "Sheet" & SheetNum
            End With
        End If
                     
        For col = 0 To rs.Fields.count - 1
            sht.Cells(1, col + 1).Value = rs.Fields(col).Name
        Next
        sht.Range("A2").CopyFromRecordset rs
        SheetNum = SheetNum + 1
        str_sql = "delete from tblRemedInternal where ProdID in(Select top 60000 ProdID from tblRemedInternal)"
        DoCmd.RunSQL (str_sql)
    rs.Close
    recordtotal = DCount("ProdID", "tblRemedInternal")
Loop

xlWB.Close (True)
xl.Quit
Set xl = Nothing

End Sub