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Outlook script to auto move emails from sent items to a folder

Posted on 2013-11-09
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Last Modified: 2013-11-17
Hi,

I'm struggling to find a way to set up an outlook rule to auto move my sent items to another folder, such as my inbox.

Can rules do this, can you show me how?


Regards,
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Question by:TheDadCoder
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ezekielseyes earned 2000 total points
ID: 39635609
Hi,
of course this is possible. Please have a look at this link for detailed information on how to set up Outlook rules:

http://office.microsoft.com/en-001/outlook-help/manage-messages-by-using-rules-HA010096803.aspx#BM3

You can for example "Move message from someone to a folder", or messages with a specific subject etc etc.
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by:ezekielseyes
ID: 39635611
If you need a more detailed description, just let me know what the rule is supposed to do (e.g. move mails from "john" with "test" in the subject to the folder "testfiles") and I'll provide you with a step for step guide on how to create it.
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Author Comment

by:TheDadCoder
ID: 39635925
Hi, thanks for the response.

The rule hopefully is basic and simple but I'm struggling to make it work.

I send an email out.
This in turns puts a copy in my sent items, which I want automatically to move to my inbox.


That's it.
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Expert Comment

by:ezekielseyes
ID: 39636026
Hi, unfortunately rules can only be applied on mails in your inbox, but you still have 2 options to achieve what you want.
1: you can change the folder where sent items are saved. Therefore please have a look at this Microsoft article:
http://office.microsoft.com/en-001/outlook-help/change-where-sent-e-mail-messages-are-saved-HA010164216.aspx

2: you can setup a rule that creates a copy of every message you send out and puts it in your inbox folder (another copy will still be in your sent items folder) simply create a rule that "checks messages after sending" and choose the option to "move a copy to the specified folder". As the specified folder input your inbox and that should be it.
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Author Comment

by:TheDadCoder
ID: 39637500
Hi, I'm confused that you say rules can only be applied to inbox! but your option 2 then is contradictory, and implies that the rule is applied to sent items.

Can you clarify this contradiction please.

Thanks
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LVL 7

Expert Comment

by:ezekielseyes
ID: 39637883
Hi,
sorry if my previous post was a little confusing.
What I actually mean is that you have 2 options on how rules can be applied in Outlook.
1. When messages arrive (these rules are applied to the specified items located in your Inbox only)
2. When messages are sent (these rules are applied when you hit the "Send" button on an email and the message leaves your outbox folder - please be aware that those rules have nothing to do with your Sent Items folder though)

What this means is that rules can only be applied when a message comes in or leaves your account. The message that is automatically saved in your Sent Items folder is just a copy of the original message you sent out and not actively processed through your mail account. That is why you cannot apply a rule on one of those messages that are located in your Sent Items folder.

The rule described in step 2 does actually check if a message is leaving your account. If so, it creates a copy (in addition to the one in your sent items folder) and places it in your inbox.

I hope this makes it a little clearer.
Sorry for the confusion.
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Author Closing Comment

by:TheDadCoder
ID: 39654392
this worked for me thanks.
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