Securely Publishing Documents

Posted on 2013-11-09
Last Modified: 2013-12-14
We have a set of documents that we need to publish to be used by employees and sometimes by clients. We need to only let the users read the documents without being able to modify, print, copy or edit them. Is there any non-expensive solution to allow this? We were thinking of using SharePoint but it turned to be a bit expensive.
Please advise.
Question by:Grayhat7
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 2
  • 2
  • 2
LVL 83

Expert Comment

by:Dave Baldwin
ID: 39636533
In the modern computer age, that is very difficult.  About the only way to achieve that is to let them be read only on a computer that is secured and literally guarded by a security guard.  If you let them read them unsupervised on their own computers, the documents are out of your control.

We often get questions like this, especially about displaying pictures on web pages and preventing them from being copied.  The answer is very simple.  If you let me load it and display it on my computer, I can find a way to copy it and do whatever I want with it.

Author Comment

ID: 39639922
Thank you Dave, what about using a web application that provides such features? I know that users always can use the "printscreen" option or even their mobiles to copy any needed info but the aim is to to preserve the integrity of the published documents and limit their editing/distribution to the concerned party. Am sure many companies face this problem when it comes to document dispatching.
LVL 83

Assisted Solution

by:Dave Baldwin
Dave Baldwin earned 75 total points
ID: 39639988
True, everybody faces this problem.  Nobody has 'solved' it.  Real security requires you to Never put it on the web.  If you set it up so I view it in my web browser, I can copy it.  I can do that because a copy of it is now on my machine.  Everything you see in a web browser is first downloaded to the client computer and stored in a file, usually in a 'temp' directory.  While it's there, I can copy it and send it anywhere I want.
Instantly Create Instructional Tutorials

Contextual Guidance at the moment of need helps your employees adopt to new software or processes instantly. Boost knowledge retention and employee engagement step-by-step with one easy solution.

LVL 18

Expert Comment

by:Walter Curtis
ID: 39679748
SharePoint Foundation Server is basically a free version of SharePoint. It is included with a MS Server license. So although the Server OS is not free, SharePoint Foundation installed on it is free. This version of SharePoint will run with SQL Express, another free version. So if you have a Windows server somewhere in your business, then you can get SharePoint for free.
Although this version is free, it will allow you to configure access and control just as you describe. It should meet your needs.

Hope that helps.

Author Comment

ID: 39684880
Thanks SneekCo. Can you guide me to a link where the configuration of SharePoint to meet this requirement is detailed?
Much appreciated
LVL 18

Accepted Solution

Walter Curtis earned 225 total points
ID: 39689010
Here is a good link from Microsoft that will should provide you with all of the information that you need to know.

Hope that helps

Featured Post

U.S. Department of Agriculture and Acronis Access

With the new era of mobile computing, smartphones and tablets, wireless communications and cloud services, the USDA sought to take advantage of a mobilized workforce and the blurring lines between personal and corporate computing resources.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

OfficeMate Freezes on login or does not load after login credentials are input.
Restoring deleted objects in Active Directory has been a standard feature in Active Directory for many years, yet some admins may not know what is available.
This tutorial will show how to configure a single USB drive with a separate folder for each day of the week. This will allow each of the backups to be kept separate preventing the previous day’s backup from being overwritten. The USB drive must be s…
This tutorial will walk an individual through setting the global and backup job media overwrite and protection periods in Backup Exec 2012. Log onto the Backup Exec Central Administration Server. Examine the services. If all or most of them are stop…

732 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question