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Creating Exchange Mailbox to Manage time off

Posted on 2013-11-09
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Last Modified: 2013-11-25
I would like to create a Mailbox ,for instance name it PTO.
Users will submit their time off requests to PTO Mailbox, and since I will have full access to the PTO mailbox then approve the request and enter the name  of the user and his period  of time off in the calendar, then send invites to members of his team who are supposed to know that he is off for a certain period of time.

how can I do that ?

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Question by:jskfan
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Will Szymkowski earned 2000 total points
ID: 39636532
You can setup a transport rule for Email Moderation for this PTO mailbox. From there you can create rules (in Outlook for PTO mailbox) that forward email to the appropriate people. Rules will not kick in until you approve the email when it is sent.

If there are a lot of users that will be using this mailbox you will need to create a few rules based on forwarding to the appropriate people.

Setup Email Forwarding Rule - http://office.microsoft.com/en-us/outlook-help/automatically-forward-messages-to-another-e-mail-account-HA001150201.aspx


Will.
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Author Comment

by:jskfan
ID: 39637796
That sounds good….
Can you please elaborate on this, using step by step on how to set up all this ?

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Assisted Solution

by:Will Szymkowski
Will Szymkowski earned 2000 total points
ID: 39638181
To enable mailbox moderation you can use the set-mailbox cmdlet with powershell.

See the link below on how to enable or disable this on a per mailbox bases.

http://terencerabe.wordpress.com/2011/05/25/moderating-mailboxes/

Will
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Author Comment

by:jskfan
ID: 39642530
I guess the best way to do it is to let users,who plan to take off for a certain period of time, send me an appointment to my own mailbox. I will take a look at  it if I approve it, then I will go and enter it in the PTO mailbox, and send invite to the user team members so that they know the user is taking off for a certain period of time. When they accept it, it stays in their calendars

Now , what I need to find out is how to block users from responding to PTO mailbox.
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Author Closing Comment

by:jskfan
ID: 39676328
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