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Need to store all e-mail leaving our company

Posted on 2013-11-10
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Last Modified: 2013-11-10
I have an Archive email account to store all incoming email or 120 days.  I have rules set up for different departments.  I can't seem to figure out how to store all the email that is being sent.  

I'm sure there is a way, so please instruct me how to do this.  We use Exchange 2010
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Question by:J.R. Sitman
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guswebb earned 500 total points
ID: 39637110
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Author Closing Comment

by:J.R. Sitman
ID: 39637163
Thanks, both were helpful
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Author Comment

by:J.R. Sitman
ID: 39637171
hope you're still monitoring this.  The email is going to the inbox of my Archive mailbox, but I don't want all the company mail in the inbox.  I want to create rules and move them to folders.  See attached screen shot.  It shows the email was sent from sromero, which is what I want, but look at the rule.  My only options are move from Microsoft Outlook or to Chrsi Busch, which is the recipient.

Can a rule be made to move all from sromero to a folder?
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Expert Comment

by:guswebb
ID: 39637180
No screenshot?

You could set up a rule within the archive mailbox, just by logging in to it and setting up the rule as you would in your own mailbox.
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Author Comment

by:J.R. Sitman
ID: 39637194
I created a rule to put all email from Shauna Romero (sromero) see attachment called rule. But it doesn't work.
email.png
rule.png
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Expert Comment

by:guswebb
ID: 39637250
Try changing that rule to use the 'with specific words in the sender's address' parameter instead of 'from people or public group'.
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Author Comment

by:J.R. Sitman
ID: 39637288
I tried sromero@spcala.com, sromero, Shauna Romero.  None worked.  see attached
rule2.png
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Expert Comment

by:guswebb
ID: 39637317
That's odd. You definitely applied the rule and had it active?
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Author Comment

by:J.R. Sitman
ID: 39637352
odd indeed.
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