Solved

google doc - can I email everyone who's shared?

Posted on 2013-11-11
11
507 Views
Last Modified: 2015-03-02
Hi!

I am the owner of a google doc that many people view and edit. I update the google doc with new information once a week. Is there an easy way to email everyone who's shared on  the doc, so that I can let them know once it's been updated?

Thanks!
0
Comment
Question by:etech0
  • 6
  • 5
11 Comments
 
LVL 19

Expert Comment

by:Kash
ID: 39638861
this page lists a procedure to do so >>> http://productforums.google.com/forum/#!topic/docs/mR-UpfGZu_I[1-25-false]
0
 
LVL 10

Author Comment

by:etech0
ID: 39638875
That's nice! However, I don't want it to be an automatic thing whenever anyone edits, because many people edit and it would get to be too much email. I really want it to be an on-demand kind of thing, that I can do once a week.

Any ideas?
0
 
LVL 19

Expert Comment

by:Kash
ID: 39638887
i found this one >>> http://webapps.stackexchange.com/questions/19499/how-do-we-set-up-notifications-for-documents-shared-to-us-in-google-docs


I think its either you want to send updates or you don't. its their product.
0
 
LVL 10

Author Comment

by:etech0
ID: 39638896
I'm not sure if you understand me.

I don't want to know when other people update the doc - it's many times a day and it doesn't concern me. I only want people to be notified when I update. That link looks like I can set up my personal notification settings, but it won't change if/when other people get notified.
0
 
LVL 19

Expert Comment

by:Kash
ID: 39638940
its your document which you are updating. you are setting up notifications by logging on to your google account so I presumed that it would only send updates when you update the document not others.

Others may add hopefully.
0
What Security Threats Are You Missing?

Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

 
LVL 10

Author Comment

by:etech0
ID: 39639018
I don't see how to do that...

From the link:

"Folks in my company may not voluntarily sign up for notifications to company policy documents, but I need to be able to force them to receive them for regulatory and compliance reasons."

The second link doesn't seem to match the interface I see in google docs
0
 
LVL 19

Expert Comment

by:Kash
ID: 39639112
it is quite weird. its not really easy as it should be. google ehh..


>>> http://productforums.google.com/forum/#!topic/drive/jMndLZyGRnE
0
 
LVL 10

Author Comment

by:etech0
ID: 39639184
This is actually a spreadsheet that i'm talking about...

but in this link https://support.google.com/drive/answer/91588?hl=en, it tells you how to "select when and how often you want to receive notifications"
0
 
LVL 19

Accepted Solution

by:
Kash earned 500 total points
ID: 39639217
if you select your file and then click on More on top and then Share -> Email Collaborators. There are some options over there.

I cannot find any other options as per that google document help page
0
 
LVL 10

Author Comment

by:etech0
ID: 39639234
Ahh, right in there is an option "Notify collarborators"

EXACTLY what I was looking for!

Thanks!
0
 
LVL 19

Expert Comment

by:Kash
ID: 39639248
took a while. I saw the option but I didn't understand the question. Finally got there in the end. ;)
0

Featured Post

Maximize Your Threat Intelligence Reporting

Reporting is one of the most important and least talked about aspects of a world-class threat intelligence program. Here’s how to do it right.

Join & Write a Comment

Not everyone is tied to the Microsoft Office suite these days, as more free cloud-based solutions are entering the market. You might be used to creating presentations in PowerPoint, but did you know Google offers Slides  (https://www.google.com/slid…
The Challenge I was developing a new website for a client the other week in WordPress and they asked me if it was possible to track the clicks of the sponsor images they include on their home page. My first port of call was to use the Yoast Google …
This Micro Tutorial will demonstrate the easy use of Gmail embedding images in your email so the recipient of your email can view them in context.
By using UNIQUE function in Google Sheets, you can get around removing duplicates like in Microsoft Excel.

758 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

22 Experts available now in Live!

Get 1:1 Help Now