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google doc - can I email everyone who's shared?

Posted on 2013-11-11
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Last Modified: 2015-03-02
Hi!

I am the owner of a google doc that many people view and edit. I update the google doc with new information once a week. Is there an easy way to email everyone who's shared on  the doc, so that I can let them know once it's been updated?

Thanks!
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Question by:etech0
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11 Comments
 
LVL 19

Expert Comment

by:Kash
ID: 39638861
this page lists a procedure to do so >>> http://productforums.google.com/forum/#!topic/docs/mR-UpfGZu_I[1-25-false]
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Author Comment

by:etech0
ID: 39638875
That's nice! However, I don't want it to be an automatic thing whenever anyone edits, because many people edit and it would get to be too much email. I really want it to be an on-demand kind of thing, that I can do once a week.

Any ideas?
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LVL 19

Expert Comment

by:Kash
ID: 39638887
i found this one >>> http://webapps.stackexchange.com/questions/19499/how-do-we-set-up-notifications-for-documents-shared-to-us-in-google-docs


I think its either you want to send updates or you don't. its their product.
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LVL 10

Author Comment

by:etech0
ID: 39638896
I'm not sure if you understand me.

I don't want to know when other people update the doc - it's many times a day and it doesn't concern me. I only want people to be notified when I update. That link looks like I can set up my personal notification settings, but it won't change if/when other people get notified.
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LVL 19

Expert Comment

by:Kash
ID: 39638940
its your document which you are updating. you are setting up notifications by logging on to your google account so I presumed that it would only send updates when you update the document not others.

Others may add hopefully.
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LVL 10

Author Comment

by:etech0
ID: 39639018
I don't see how to do that...

From the link:

"Folks in my company may not voluntarily sign up for notifications to company policy documents, but I need to be able to force them to receive them for regulatory and compliance reasons."

The second link doesn't seem to match the interface I see in google docs
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LVL 19

Expert Comment

by:Kash
ID: 39639112
it is quite weird. its not really easy as it should be. google ehh..


>>> http://productforums.google.com/forum/#!topic/drive/jMndLZyGRnE
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LVL 10

Author Comment

by:etech0
ID: 39639184
This is actually a spreadsheet that i'm talking about...

but in this link https://support.google.com/drive/answer/91588?hl=en, it tells you how to "select when and how often you want to receive notifications"
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LVL 19

Accepted Solution

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Kash earned 2000 total points
ID: 39639217
if you select your file and then click on More on top and then Share -> Email Collaborators. There are some options over there.

I cannot find any other options as per that google document help page
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LVL 10

Author Comment

by:etech0
ID: 39639234
Ahh, right in there is an option "Notify collarborators"

EXACTLY what I was looking for!

Thanks!
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LVL 19

Expert Comment

by:Kash
ID: 39639248
took a while. I saw the option but I didn't understand the question. Finally got there in the end. ;)
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