[Last Call] Learn about multicloud storage options and how to improve your company's cloud strategy. Register Now

x
?
Solved

Exchange 2010 Transport Rule

Posted on 2013-11-11
12
Medium Priority
?
812 Views
Last Modified: 2013-11-14
We have a rule set up to add a custom signature to every internal email and external email from the company. Is there an exception i can add to the rule to not keep applying the signature on email replies? Like an ongoing conversation between people?

It looks really silly when you get to the bottom of an email string and there are a ton of signatures there.
0
Comment
Question by:tarheelfan0608
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 4
  • 3
12 Comments
 
LVL 4

Expert Comment

by:FutureTechSysDOTcom
ID: 39639591
I would set it up at the transport level only for external, like the legal disclaimer type, and I would set it up on the individual client workstations in Outlook, and have it not add the signature for replies.

Regards,
Chris M.
0
 

Author Comment

by:tarheelfan0608
ID: 39639671
I would like to do that but they want it for internal users as well :-(
0
 
LVL 4

Expert Comment

by:FutureTechSysDOTcom
ID: 39639692
Unfortunately not then.  Rules are rules.
0
Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

 

Author Comment

by:tarheelfan0608
ID: 39639721
hmm OK I was hoping for some kind if exception that might work for us ;(
0
 
LVL 4

Expert Comment

by:FutureTechSysDOTcom
ID: 39639733
The exception would be having internal users have the signature built into outlook, with replies set to not insert the signature.
0
 
LVL 10

Accepted Solution

by:
djcanter earned 2000 total points
ID: 39639926
i use the exception in the transport rule to stop duplication of the signature(whether outlook signature is present or a reply email).  this can be set for internal or external as well

my transport rule is as follows:
apply message to rule:  
from members of a distribution group (my all users group),
action:append disclaimer text: "Securities offered through , member FINRA/SIPC.  Investment advice offered through a registered investment advisor and a separate entity from
 
The information contained in this email message is being transmitted to and is intended for the use of only the individual(s) to whom it is addressed.  If the reader of this message is not the intended recipient, you are hereby advised that any dissemination, distribution or copying of this message is strictly prohibited.  If you have received this message in error, please immediately delete.
 
Copyright 2013 - All Rights Reserved
"
exceptions: except when the subject field or body contains specific words:
"Securities offered through"
0
 

Author Comment

by:tarheelfan0608
ID: 39640001
This might work for me because we also have a disclaimer applied to all messages so if it was on there already then the signature would be as well!!

I will give it a try in the morning! Thanks very much!
0
 
LVL 4

Expert Comment

by:FutureTechSysDOTcom
ID: 39642590
djcanter, this exception is at the Transport level?  Just to clarify.  If so apologies Tarheel it appears I was wrong :)
0
 
LVL 10

Expert Comment

by:djcanter
ID: 39642604
correct, the exception is on the transport rule.

a transport rule has definitions for a rule,an action, and an exception.
0
 

Author Closing Comment

by:tarheelfan0608
ID: 39642619
Great Help!!!
0
 

Author Comment

by:tarheelfan0608
ID: 39647725
Ok I know I resolved this but now i have a similar concern.

We have this in testing mode and when a message originates from a mobile device ie iphone/android...

The signature looks awful. Instead of showing the images that are in there it shows the links of where they are saved.

Is there a way to program it so that it sends a different way from the phones?
0
 
LVL 10

Expert Comment

by:djcanter
ID: 39648036
The problem that you are seeing is caused by using  html in the disclaimer. iPhones send plain text email not html.The message is not converted by exchange from text to html on application of discalimer at transport. I am not sure if you can configure exchange to convert the message type.
0

Featured Post

Free Tool: Site Down Detector

Helpful to verify reports of your own downtime, or to double check a downed website you are trying to access.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft has changed the look and feel of Azure AD and Microsoft account sign-in pages so that you will have a more unified look and feel when moving between the two interfaces.
One-stop solution for Exchange Administrators to address all MS Exchange Server issues, which is known by the name of Stellar Exchange Toolkit.
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
This video demonstrates how to sync Microsoft Exchange Public Folders with smartphones using CodeTwo Exchange Sync and Exchange ActiveSync. To learn more about CodeTwo Exchange Sync and download the free trial, go to: http://www.codetwo.com/excha…

650 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question