Solved

Populate report with OpenArgs with Grouping

Posted on 2013-11-12
9
320 Views
Last Modified: 2013-11-12
Hello,

I pass a SQL statement to a report  like this:

"Select [Date], [DateClosed],[MDR], [ShipperId], [ScrapCode], [Program], [PartNumber], [PartName], [QTY],[PartCost],[EXTCost], [Supplier], [MDRClosed] from tblSupplierDebitSummary  Where [Date] Between #" & Me.Start_Date.Value & "# and #" & Me.End_Date.Value & "# GROUP BY [Supplier], [MDR],  [Date], [DateClosed], [ShipperId], [ScrapCode], [Program], [PartNumber], [PartName], [QTY],[PartCost],[EXTCost], [MDRClosed] ORDER BY Suppler;"


DoCmd.OpenReport "New Supplier Debit Summary", acViewPreview, , , , strSQL

Open in new window




And on the report I do this:

If Not IsNull(Me.OpenArgs) Then
 Me.RecordSource = Me.OpenArgs
 End If


This all works great. Now I need to Group By Supplier and MDR and page each distinct supplier to a its own page. Hope that makes sense.

I have tried this approach but it does not work:
I have seen that you can right click on the report detail and choose sorting and grouping. I have tried that but get and error that supplier is invalid. I presume this is because the report does not know about the data?


Is there a way to do grouping, sorting and paging in VBA?
0
Comment
Question by:gogetsome
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 5
  • 4
9 Comments
 
LVL 61

Expert Comment

by:mbizup
ID: 39642290
Try this...

Set the recordsource of your report to this query (no criteria)

Select [Date], [DateClosed],[MDR], [ShipperId], [ScrapCode], [Program], [PartNumber], [PartName], [QTY],[PartCost],[EXTCost], [Supplier], [MDRClosed] from tblSupplierDebitSummary ORDER BY  [Supplier], [MDR],  [Date], [DateClosed], [ShipperId], [ScrapCode], [Program], [PartNumber], [PartName], [QTY],[PartCost],[EXTCost], [MDRClosed]

Then set the grouping and sorting in your report as needed

Remove the reports Open Event code that sets the recordsource based on Open Args.

And change the code that opens the report to this:

Dim strSQL as string
 strSQL =  "[Date] Between #" & Me.Start_Date.Value & "# and #" & Me.End_Date.Value & "#"
DoCmd.OpenReport "New Supplier Debit Summary", acViewPreview, WhereCondition := strSQL

Open in new window

0
 

Author Comment

by:gogetsome
ID: 39642336
Thank you mbizup for your assistance. Everything seems logical and works up to the last change.
these controls are not on the report and are on another form

 strSQL = "[Date] Between #" & Me.Start_Date.Value & "# and #" & Me.End_Date.Value & "#"
0
 
LVL 61

Expert Comment

by:mbizup
ID: 39642352
Ok - that block of code should go on the form that opens the report (not in the report itself)
0
Enterprise Mobility and BYOD For Dummies

Like “For Dummies” books, you can read this in whatever order you choose and learn about mobility and BYOD; and how to put a competitive mobile infrastructure in place. Developed for SMBs and large enterprises alike, you will find helpful use cases, planning, and implementation.

 
LVL 61

Accepted Solution

by:
mbizup earned 500 total points
ID: 39642364
Commenting the code so that it is clearer (it should be in something like a button click event on the form where the user picks the dates):


Dim strSQL as string
' Define the criteria, based on the dates the user has chosen on this form
 strSQL =  "[Date] Between #" & Me.Start_Date.Value & "# and #" & Me.End_Date.Value & "#"

' Open the report, based on the above criteria (the WhereCondition parameter)
DoCmd.OpenReport "New Supplier Debit Summary", acViewPreview, WhereCondition := strSQL

Open in new window

0
 

Author Comment

by:gogetsome
ID: 39642392
Yes, the code works perfectly and much better than how I was rendering the report. Now I can take advantage of the sorting and grouping and keeptoghether. AWESOME!

One more question, I have sorting and grouping by supplier, but each row in the result set get it's own page. I need to have a page for each supplier. Can you see by my setting what I did wrong? OR is there another place I need to adjust to accomplish my goal?sorting and grouping settings
0
 

Author Closing Comment

by:gogetsome
ID: 39642519
I figure it out! Thank you so much for your help.
0
 
LVL 61

Expert Comment

by:mbizup
ID: 39642520
Off hand, the settings look okay.  Can you post a sample database, with any sensitive data removed or masked?

I will be out for several hours, but if you need a quicker response, go ahead and post that as a new question.
0
 
LVL 61

Expert Comment

by:mbizup
ID: 39642522
Good for you!  Can you post what you did?
0
 

Author Comment

by:gogetsome
ID: 39642539
By the image above I added a group header then selected the group header and set the Force New Page to Before Section in the properties window. Works like a champ.
0

Featured Post

10 Questions to Ask when Buying Backup Software

Choosing the right backup solution for your organization can be a daunting task. To make the selection process easier, ask solution providers these 10 key questions.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Access custom database properties are useful for storing miscellaneous bits of information in a format that persists through database closing and reopening.  This article shows how to create and use them.
This article describes a method of delivering Word templates for use in merging Access data to Word documents, that requires no computer knowledge on the part of the recipient -- the templates are saved in table fields, and are extracted and install…
Basics of query design. Shows you how to construct a simple query by adding tables, perform joins, defining output columns, perform sorting, and apply criteria.
Using Microsoft Access, learn some simple rules for how to construct tables in a relational database. Split up all multi-value fields into single values: Split up fields that belong to other things into separate tables: Make sure that all record…

628 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question