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Managing large MS Office for Mac 2011 Identities

Posted on 2013-11-12
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Last Modified: 2014-07-08
Hello all,

I manage several companies whose entire user base consists of Apple devices: iMacs, MacBook Pros, etc.

We have these companies set up with Outlook 2011 connected to Hosted Exchange servers (intermedia, Office 365, etc.).

For the PR/marketing type companies who send/receive tons of email and attachments every day, some of the identities are growing to be 15-25GB.

Has anyone figured out how to manage these unwieldy identities?

On Office for Windows, I would just create a PST archive and make a bunch of 2-4GB archives to improve performance, but there is, of course, no solution that is nearly as elegant for Office for Mac.

Note - I have considered moving emails to the "On my Computer "folders, but this of course just ties into the total identity size anyway.

I keep seeing more and more corruption as these identities get larger.

Thanks.
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Question by:ptsolutions
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Expert Comment

by:Aaron Tomosky
ID: 39644046
I have them make folders by year (or other time period if they grow too fast) You can export out an entire folder as an eml archive.

You can also tell them that email is not a filesystem and remove attachments from their large emails.

Or my favorite that I do for the executives that need an easy button: I install outlook for pc in a virtual machine and turn on auto archive.
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by:Aaron Tomosky
ID: 39644107
To clarify: not a vm on their laptop, although you could do that if you want, I mean a vm anywhere tied to their account just to run the pc outlook. This lets them use Mac outlook or mail or whatever they like while pc outlook auto archives stuff.
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Author Comment

by:ptsolutions
ID: 40167279
I've requested that this question be deleted for the following reason:

"Switch to a PC in a virtual environment" was the gist of the only response.  This is not really an option for an All Mac environment where the users bought macs because they enjoy the mac operating system.
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Aaron Tomosky earned 250 total points
ID: 40167274
I'm sorry that you completely misunderstood  my comment, I'll try to be more clear:

1. When you connect the pc version of outlook to their mail account, it will create an offline archive of their old mail. The user on the Mac will just see old mail disappear.

2. Using the osx outlook or Mac mail, you can export messages anywhere you want, like outside the identity. Not the on my computer folders, out in finder.
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by:Aaron Tomosky
ID: 40167280
I offered three distinct solutions, none of them involving users switching to a pc
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