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exchange 2007 database bloat

Posted on 2013-11-12
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I have a 2007 exchange server and the mail database has grown 6gb in the last month.  This seems strange to me and i want to see if any experts had some good ideas to determine if this is normal growth or if i possibly have something wrong.

Any advice or suggestions are welcome.  Thanks!!!
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Question by:IKtech
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Sommerblink earned 1500 total points
ID: 39642999
A common source of email bloat is people using email as a file transfer substitute.

The two best things to do for this would be to:
1) Implement transport quotas. This prevents Exchange from accepting or moving an email that is over the specified size.

2) Implement Mailbox Quotas. (Note)


For #1, there are two places where transport limits need to be imposed, please read more about it here http://www.msexchange.org/articles-tutorials/exchange-server-2007/management-administration/exchange-2007-message-size-limits.html (why reinvent the wheel)


For #2, this one may or may not be appropriate for your environment, but the gist of it comes down to who is responsible for protecting corporate email. If IT is ultimately responsible for backing up email, then quotas are not likely to be appropriate. If the enduser is responsible for backing up email, then quotas may be appropriate.

The reason for why I use who is responsible for email backups is how I draw the line is because users will simply solve the quota issue by archiving email into a PST, and this will likely never be backed up by a corporate backup.

Please note that with Exchange 2010, given the correct licensing, you can do an Archive database, which can assist you with the traditional problems of PSTs.
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by:IKtech
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Do you know of a way to archive mail from the mail server instead of creating PST files on user machines?

I use exchange 2007.
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by:Sommerblink
ID: 39643103
This link best describes the process and the requirements. Please note the requirements carefully.

http://blogs.technet.com/b/exchange/archive/2007/04/13/3401913.aspx

Let me know if you have any specific questions you may have regarding this blog. It's been a while since I've had an Exchange 2007 organization to play around with, but the steps listed here all seem right to me.
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