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ACCESS DATA SHEET DISPLAY

Posted on 2013-11-13
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Last Modified: 2013-11-13
Hello,
I have an Access 2007 database in which I allow the user to custom build a query. This is done via a series of check boxes. For example: 1) Show all members who are paying by credit card AND the member has not chosen to skip AND the member has not cancelled, etc.

From the information provided by the user in the check box group, I am building a SQL string. The string becomes a query definition and the query is executed. Currently, the user is shown the custom filtered information in a datasheet format.

Here's my question: The user doesn't care about the filtered data (datasheet view). All the user wants/needs to see is the number of members who fit the criteria selected. How is this done?
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Question by:waverobber
3 Comments
 
LVL 29

Expert Comment

by:IrogSinta
ID: 39646626
He's one way:
DIM rs As Recordset

SET rs = currentDB.OpenRecordset(strSQL)
If rs.EOF Then 
    Me.txtResult = 0
Else
    rs.MoveLast
    Me.txtResult = rs.RecordCount
End If

Open in new window

Ron
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LVL 85

Accepted Solution

by:
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 2000 total points
ID: 39646631
You can use a Count query, or use DCount.

The Count query would be something like:

Dim s As String
s = "SELECT COUNT(*) AS RecCount FROM YourTable WHERE <Your criteria here>"

Dim dbs As DAO.Recordset
Set rst = Currentdb.Openrecordset(s)

Msgbox "The number of customers is " & rst("RecCount")

DCount would be similar:

Dim i As Integer
i = DCount("IDField", "YourTable", "Your Criteria Here")

Msgbox "The number of customers is " & i

Obviously you'd have to change table and column names to match your own. Also, "Your Criteria Here" would be the same WHERE values you're already using to create your query definition.

Here's more info on DCount:

http://office.microsoft.com/en-us/access-help/dcount-function-HA001228817.aspx
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Author Closing Comment

by:waverobber
ID: 39646689
Works perfect. Thanks...
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