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Arrange data in Excel to produce a line chart

Posted on 2013-11-14
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Using Excel 2010, I want to be able to generate a line chart that will display the dollar fluctuations over time for each location. I've attached a small Excel file just to show the general format of the source files I'm dealing with. The actual files are much larger and contain many more dates and many more locations. To try to keep things simple, in the attached file, I'm just using a couple of state abbreviations to represent different locations.

I was previously told that in order to produce the line chart I described, the data needs to be rearranged as follows:

First column should: Date
Second column: Location
Third column: Amount

Sorted by Date and then by Location

Then create a new table with the data sorted as follows:

in the first row the different locations and in the 1st col the dates and then inserting the rest of the data

My question is:  

Is there a built in function or a macro that can rearrange the data into the format I need?
Again, my files can be quite large (sometimes as many as about 2,000 records). But they (the source files) will always be just 3 columns of data (Location, Date and Amount).
When dealing with many locations and many dates, manually rearranging the data will take forever and is prone to lots of errors.  Thanks.
TestFile.xlsx
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Question by:dbfromnewjersey
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4 Comments
 
LVL 52

Expert Comment

by:Rgonzo1971
ID: 39647952
HI,

you could use a PivotChart

See Sheet2

Regards
Copy-of-TestFile.xlsx
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Author Comment

by:dbfromnewjersey
ID: 39648459
Thanks.  But what would be the steps to generate that?
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LVL 52

Accepted Solution

by:
Rgonzo1971 earned 2000 total points
ID: 39650379
HI,

Insert / Tables / Pivot Chart

Select the range / OK

a new sheet is created

In the Window Pivot Table List
Tick Location, Date and Amount

With Drag and Drop
   Place Location in Legend Fields
   Place Amount in Values
   Place Date in Axis Fields

PivotChart Tools / Design / Type / Change Chart Type
to Line Chart / OK

PivotChart Tools / Design / Data / Select Data
Click Hidden and Empty Cells
   Connect data points with line / OK /OK

That's it

Regards
0
 

Author Comment

by:dbfromnewjersey
ID: 39651003
Thanks.
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