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exchange policy configuration

Posted on 2013-11-15
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I am trying to do a healthcheck of an Exchange 2010 environment. I was staggered just how many configurable parameters there are in Exchange (mailbox quotas, send and receive size limits etc). I was wondering where in Exchange itself you can see where these types of policies are configured (I am not an exchange admin), i.e. are they in one friendly place? And are they segregated into certain categories, i.e. server policies, mailbox policies etc. Where can you find them?

Do they fall into categories, and if so which?
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Question by:pma111
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Peter Hutchison earned 2000 total points
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There are different levels where policies are applied:
Mailbox (or mailuser) level.
Database level.
Server level.
Organisation level.

So, policies at mailbox level will override similar policies at server, database or organisation level. Also, the console is split into three sections: Recipient, Server, Organisation so you know where different level of policies or settings or set.
The best way to find to find them is just browse through the different areas, open the properties and look at the settings (keep some screen shots for ones you are most interested in, for reference).
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by:pma111
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Thanks cmsxpjh - can you give an example of the types of policies you set at the various levels - for someone new to exchange 2010, i.e. what type of settings do you set at mailbox, database, server, organisation?

Are there any tools to do a report of all these settings?
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by:Peter Hutchison
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For database level, you would set a default max. storage quota size e.g. 5GB. Then if a user has a larger mailbox, then you would set a larger max storage quota size e.g. 8 GB which would override the database size.
At the organisation level,  i would set a max message size (including attachments) and also on the Send Connectors and Receive Connectors so you are not filling up mailboxes with massive attachments.
Also, at organisation level, set the max number of recipients per message. Then for users who need to send messages to say a large number of users, you can override that on their mailbox.
Most other settings can be left at defaults, as they are usually pretty good.
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by:pma111
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Thanks. Re the comment:

>Also, the console is split into three sections: Recipient, Server, Organisation so you know where different level of policies or settings or set.


Can you give a bit of an overview what kind of settings are specific to "recipient, server, organisation". I dont have access to EMC to see what is underneath each of these categories. I wasnt sure how the 4 tiers of policies and these 3 categories "interact", can you explain?

PS - do you know of any tool that will export the settings within each of these areas into a nice freindly report.
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by:Peter Hutchison
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For some of the settings, see Microsoft's Technet article:
http://technet.microsoft.com/en-us/library/bb123762%28v=exchg.141%29.aspx

They don't interact as such as many settings are specific to their given area. Only a very few settings offer similar settings at different areas.

The Powershell is best tool to export settings and they can be piped to a file in two formats:
FormatList (FL) or FormatTable (FT) to layout the names of the settings and their values.
See http://technet.microsoft.com/en-us/library/dd347677.aspx
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