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Exchange 2010 POP3 Restrict Downloading Emails

Posted on 2013-11-17
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Last Modified: 2013-11-22
Hello,

I have some exchange remote users using Outlook configured with POP3. The outlook is configured is to leave a copy of message on server. But I am afraid some smart users can play around and download emails. Therefore, is there any way  from Exchange to restrict users downloading emails to their devices.

I woudl hihghly appreciate any help and suggestions
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Question by:cciedreamer
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Expert Comment

by:Ram Balachandran
ID: 39654402
Disable Microsoft Exchange POP3 Service from start> run > services.msc

Set startup type as manual

to confirm telnet <<ExchangeServer Name >> 110
C:\>telnet esp-ho-ex2010a 110

Open in new window

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Mahesh earned 500 total points
ID: 39654407
You can provide them IMAP instead of POP3..
disable POP3 service
so that mails will remain on server
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Author Comment

by:cciedreamer
ID: 39654408
Thanks for the quick responses.

Actually I am in a situation I cannot change them to IMAP but I want to find they cannot download emails
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Expert Comment

by:Mahesh
ID: 39654412
POP3 protocol is meant for that only so that mails can be downloaded on client and deleted from server
You can't chnage this behavior from exchange server
however, you can set journal mailbox so that any mail communication for those pop3 accounts can be stored on exchange server as journal mailbox.
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Author Comment

by:cciedreamer
ID: 39654413
Thanks.

How I can use Journalling on Exchange 2010 for specific users ?
How later I can retrieve the mails from jounrnaling

Thanks for your help.
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Expert Comment

by:Mahesh
ID: 39654443
For enabling journaling on specific users instead of database, you required exchange enterprise CAL

How many users do you have ?
You can create new database, move all users for you want to setup journaling to new database and then enable journaling on database (Standard Database journaling)

Check below guides for steps by step
http://www.websense.com/content/support/library/email/shared/exchjour_2010/exchjour_2010.pdf
http://www.google.com/support/enterprise/static/postini/docs/admin/en/arch_ex07_config/jrnl_ms_setup.html#973430

Accessing Journaling mailbox is same as normal exchange mailbox.
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Author Closing Comment

by:cciedreamer
ID: 39669741
I will let user to use IMAP. Thank for the advice
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