Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

Exchange 2010 POP3 Restrict Downloading Emails

Posted on 2013-11-17
7
Medium Priority
?
343 Views
Last Modified: 2013-11-22
Hello,

I have some exchange remote users using Outlook configured with POP3. The outlook is configured is to leave a copy of message on server. But I am afraid some smart users can play around and download emails. Therefore, is there any way  from Exchange to restrict users downloading emails to their devices.

I woudl hihghly appreciate any help and suggestions
0
Comment
Question by:cciedreamer
  • 3
  • 3
7 Comments
 
LVL 14

Expert Comment

by:Ram Balachandran
ID: 39654402
Disable Microsoft Exchange POP3 Service from start> run > services.msc

Set startup type as manual

to confirm telnet <<ExchangeServer Name >> 110
C:\>telnet esp-ho-ex2010a 110

Open in new window

0
 
LVL 38

Accepted Solution

by:
Mahesh earned 2000 total points
ID: 39654407
You can provide them IMAP instead of POP3..
disable POP3 service
so that mails will remain on server
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39654408
Thanks for the quick responses.

Actually I am in a situation I cannot change them to IMAP but I want to find they cannot download emails
0
Simplify Active Directory Administration

Administration of Active Directory does not have to be hard.  Too often what should be a simple task is made more difficult than it needs to be.The solution?  Hyena from SystemTools Software.  With ease-of-use as well as powerful importing and bulk updating capabilities.

 
LVL 38

Expert Comment

by:Mahesh
ID: 39654412
POP3 protocol is meant for that only so that mails can be downloaded on client and deleted from server
You can't chnage this behavior from exchange server
however, you can set journal mailbox so that any mail communication for those pop3 accounts can be stored on exchange server as journal mailbox.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39654413
Thanks.

How I can use Journalling on Exchange 2010 for specific users ?
How later I can retrieve the mails from jounrnaling

Thanks for your help.
0
 
LVL 38

Expert Comment

by:Mahesh
ID: 39654443
For enabling journaling on specific users instead of database, you required exchange enterprise CAL

How many users do you have ?
You can create new database, move all users for you want to setup journaling to new database and then enable journaling on database (Standard Database journaling)

Check below guides for steps by step
http://www.websense.com/content/support/library/email/shared/exchjour_2010/exchjour_2010.pdf
http://www.google.com/support/enterprise/static/postini/docs/admin/en/arch_ex07_config/jrnl_ms_setup.html#973430

Accessing Journaling mailbox is same as normal exchange mailbox.
0
 
LVL 3

Author Closing Comment

by:cciedreamer
ID: 39669741
I will let user to use IMAP. Thank for the advice
0

Featured Post

Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

High user turnover can cause old/redundant user data to consume valuable space. UserResourceCleanup was developed to address this by automatically deleting user folders when the user account is deleted.
If something goes wrong with Exchange, your IT resources are in trouble.All Exchange server migration processes are not designed to be identical and though migrating email from on-premises Exchange mailbox to Cloud’s Office 365 is relatively simple…
This video shows how to quickly and easily deploy an email signature for all users in Office 365 and prevent it from being added to replies and forwards. (the resulting signature is applied on the server level in Exchange Online) The email signat…
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…
Suggested Courses

876 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question