MS-Excel: How to check duplicate email addresess in the "To" Box

Hi there,

can you describe how you enter the email addresses in the to/cc/bcc boxes?


Joop

Normal process like any email you want to send.
Part of them is manually copied from diffrent old emails. Part of them entered manually by typing in the TO box. Each email address separated by simi-comma (;) from the next email address.

The only diffrence is that I want to send an email to too many people... you can say more than 50 persons. Since I'm copying the email addresses from diffrent areas there might be a chance of duplicated email... I dont want these emails addresses to recieve my email twice or more than once.

You could to do this without any vba by copying all email addresses to Excel and use remove duplicates and copy the filtered list back to the outlook message.

Or you can add a macro to Outlook, add a button to the ribbon of the message window and assign the macro to the button.

Which do you prefer?

Joop

I was already using the first option. It is old fashioned option unfortunately. you can imagine  how diffi used to send such big emails (contain huge number of email addresses in the "TO" box of the outlook) it is too difficult to use excel every 2 hours. and by the way youe need to copy all addreses from outlook "TO" box and paste it into excel then you need to manually put each email address in one raw. after that you will be able to remove duplicates....


My taregt here is to use something within the outlook itself. the macro idea seems to be good.

tell me what code to be inserted in the macro? i didn't understood this:

Or you can add a macro to Outlook, add a button to the ribbon of the message window and assign the macro to the button.

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what macro i need to assign?

You could use the following macro:

Sub chkDuplicates()
    Dim i As Integer, j As Integer
    Dim olMail As MailItem
    Dim olRecip1 As Recipient, olRecip2 As Recipient
    Dim colRecipients As Recipients
    
    Set olMail = ActiveInspector.CurrentItem
    Set colRecipients = olMail.Recipients
    For i = colRecipients.Count To 1 Step -1
        Set olRecip1 = colRecipients.Item(i)
        For j = (i - 1) To 1 Step -1
            Set olRecip2 = colRecipients.Item(j)
            If olRecip1.Address = olRecip2.Address Then
                olRecip1.Delete
                Exit For
            End If
        Next
    Next
End Sub

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Are you familiar with how to add macros to Outlook?
And how to add a button to the ribbon and assign a macro to it?

Joop

Hi Joop,

works like a charm :-)

can you just amend the above code to log (in a flat file or any where) the email addresses that have been deleted? i just need to double check it is working fine.


waiting for your amendment.

it works like a charm 100/100

great many thanks big boss: Joop

thanks Joop...

it works fine exactly as i was expecting.... you made my job easier ;-) i think i will make a show up to my management hopefully i will get bonus this year.

thanks experts-exchange.com

regards,

Glad I could help!

Regards,
Joop

PS. Let me know about the bonus ;)

Hello All,

Im creating emails from ExcelVBA,

There is a way to run this from VBA directly? as... Call the Macros stored in Outlook from VBAExcel?

Thanks!