We help IT Professionals succeed at work.

RECORD LEVEL LOCKING IN SUBFORM

616 Views
Last Modified: 2013-11-20
Is there a way to lock a single field in one row of data in a continuous subform?

I have a main form that has invitation numbers that is linked to a subform called children that displays all invited children. In the subform there is a checkbox called attended. If the child attends the event, this box is checked. Once checked, it becomes locked and not editable unless an admin logs in. An invitation number can be related to one child or more within the same family.

However, when I locked the checkbox on the after update property when the value = yes, all records related to the invitation number is locked. Sometimes only 2 out of 4 children attends even though the 4 has been invited.

Any assistance will be appreciated.
Comment
Watch Question

Jim Dettman (EE MVE)President / Owner
CERTIFIED EXPERT
Fellow
Most Valuable Expert 2017

Commented:
The thing to realize is that with continuous forms, all rows will show the same value for a control if the control is unbound (no control source).

So first thing is, you need to bind it to a field.

Second thing is that any un-locking/locking of a record the way you want is a bit tricky.   One of the restrictions of being able to move to a record is that there is at least one editable control.

So typically what I do is:

1. Place a text control at the start of the row which has a width of zero.
2. In the OnCurrent event, which fires when a record receives the focus, I check what ever conditions I want to see if the record should be "locked" or "unlocked".

3. Based on that, I then do:

Me.<somecontrol>.Enabled = False

and possibly

Me.<somecontrol>.Locked = True

depending on how I want it to look for all controls but the one created in step #1.

 This allows you to move to each record because there is always one unlocked/enabled control available.

Jim.

Author

Commented:
I have a field called attended that stores the value either Yes or No and it is bound to my table.

On the oncurrentevent of the subform, I have the few lines of code:
Private Sub Form_Current()
If Me!Attended.Value = Yes Then
    Me!Attended.Locked = True
Else: Me!Attended.Value = No
    Me!Attended.Locked = False
End If

End Sub

But it does not work
President / Owner
CERTIFIED EXPERT
Fellow
Most Valuable Expert 2017
Commented:
This one is on us!
(Get your first solution completely free - no credit card required)
UNLOCK SOLUTION

Author

Commented:
Ok great, thanks so much this works.

Also, I want an admin user to be able to login to make edits.
I have a command button named unlock that allows the login dialog to open.
On successfully logging on, I want the records to be editable and attended to be unlocked.

I have included these two lines of code

Forms![mainformname].[subformname].Form.AllowEdits = True
Forms!mainformname!subformname.Form.attended.Locked = False

However, this only works for othe first record (one child)and not to all the records related to a single invitation number
Jim Dettman (EE MVE)President / Owner
CERTIFIED EXPERT
Fellow
Most Valuable Expert 2017

Commented:
<<However, this only works for othe first record (one child)and not to all the records related to a single invitation number >>

You must have code else where that is setting those values back, which is probably OnCurrent.

You'll need a 'flag' to indicate if the form has been unlocked or not.  That can be a module level variable, or a hidden text control on the main form.  Let's say it's a text control called txtUnlockFlag

In your unlock button code, you'll set this flag so that it's "true" (could be a control just containing a "Y").  By default it would be "false" (i.e. blank).

Now in the OnCurrent Code, it would look like this:

   If Me![txtUnlockFlag] = "Y" then
      ' An admin has un-locked the form.  Make sure it's editable
      Me.AllowEdits = True
      Me.attended.Enabled = True
      Me.attended.Locked = False
   Else
      ' Form is not open.  If attended has already been set, then leave it locked
      ' Only admins can change the attended field once it's been set.
     
      <your existing code here>

   End If

  That might not be 100% (not sure if your changing the enabled property or where your setting the allow edits on the subform), but you in outline that's what you need to do.

Jim.

Author

Commented:
Thank you much Jim for your time and assistance.
Jim Dettman (EE MVE)President / Owner
CERTIFIED EXPERT
Fellow
Most Valuable Expert 2017

Commented:
No problem.  Glad to help.

Jim.
Unlock the solution to this question.
Join our community and discover your potential

Experts Exchange is the only place where you can interact directly with leading experts in the technology field. Become a member today and access the collective knowledge of thousands of technology experts.

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.