Solved

Exchange Setup Question (Aquisition)

Posted on 2013-11-21
7
206 Views
Last Modified: 2013-11-27
Our company is in the process of acquiring another firm of around 50 employees. Their network setup is very unique. This is presenting an issue for the quick turn around time that I have been given to get them on our email system. The thing that is most important to the powers that be that happen immediately is that they be able to view our intranet and are on our email system in outlook. Intranet is easy and done. We basically created an IPSEC tunnel between them and our office and added the our intranet servers host information into their internal DNS, set permissions on our intranet server and it works fine. The issue is with the email. I am at a loss on the best way to make this happen. (keeping in mind that this will not be a permanent fix)

Typically, with these acquisitions, we would bring in a domain controller (on our domain) and exchange server, rejoin all users to our DC, repoint their MX records to our exchange server,  move over their email to our exchange server and we would be good to go. Due to the complex setup of their system and timeframe, this is not possible at this time.

I am looking for ideas on how to get the email working for them on a temp basis until the time comes to do the true domain setup mentioned above. They currently have their own domain with an exchange server. Keep in mind that we have a secure tunnel setup between them and us.
One of my thoughts was to:

Create all user accounts and mailboxes (need to do either way) on our domain / forward all of their incoming emails to the newly created email addresses (our domain) to their existing email addresses on their exchange server (so they can receive emails to the new email addresses (incoming) on there existing exchange server / creating an smtp email address on their existing exchange to our domain and setting it as the primary email address / have the connector on their end use a smart host the would point to one of our exchange servers (for outgoing emails). Not sure that this will work on the outgoing side of things

Any thoughts on how to accomplish this.

Any advice would be appreciated.
0
Comment
Question by:blkstrim
  • 4
  • 2
7 Comments
 

Author Comment

by:blkstrim
Comment Utility
The one thing that I failed to mention is that they would like all outgoing emails to come from the users new email address (ssmith@ourdomain.com) as opposed to being from their original email address prior to the acquisition.
0
 
LVL 63

Accepted Solution

by:
Simon Butler (Sembee) earned 500 total points
Comment Utility
What you want to do isn't a problem. Just add your domain as an additional SMTP address space on their Exchange server, then reconfigure the email address policy to add your email domain as the default. Leave their MX records etc alone, so email to the old domain works as is. Replies will go out as the new domain.

For routing of the email, you need to configure their server to share the SMTP address space with you. You haven't said which version of Exchange, so this is the instructions for Exchange 2010: http://technet.microsoft.com/en-us/library/bb676395(v=exchg.141).aspx

Simon.
0
 
LVL 4

Expert Comment

by:FutureTechSysDOTcom
Comment Utility
Create user@yourdomain.com mailboxes, and forward to user@theirdomain.com mailboxes.  That's the super easy way.  The second easiest, and in my opinion better long term, is what Sembee2 suggests in regards to SMTP address space.

Just keep in mind that people will be able to see both of their domains in the outlook properties, if that is of any concern.  Not sure if the merger is public knowledge yet, etc.
0
How to improve team productivity

Quip adds documents, spreadsheets, and tasklists to your Slack experience
- Elevate ideas to Quip docs
- Share Quip docs in Slack
- Get notified of changes to your docs
- Available on iOS/Android/Desktop/Web
- Online/Offline

 

Author Comment

by:blkstrim
Comment Utility
Sembee2.

Thanks for the suggestion. both are exchange 2003. Any ideas on how to set it up for that version.
0
 
LVL 63

Expert Comment

by:Simon Butler (Sembee)
Comment Utility
Microsoft have instructions for all versions of Exchange.
http://support.microsoft.com/kb/321721

Simon.
0
 

Author Comment

by:blkstrim
Comment Utility
FutureTechSysDOTcom: Thanks for the comment.
0
 

Author Closing Comment

by:blkstrim
Comment Utility
Thanks again for all of the help
0

Featured Post

How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails

Join & Write a Comment

If you don't know how to downgrade, my instructions below should be helpful.
This process describes the steps required to Import and Export data from and to .pst files using Exchange 2010. We can use these steps to export data from a user to a .pst file, import data back to the same or a different user, or even import data t…
In this video we show how to create a Contact in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Recipients >> Contact ta…
This tutorial will walk an individual through the steps necessary to join and promote the first Windows Server 2012 domain controller into an Active Directory environment running on Windows Server 2008. Determine the location of the FSMO roles by lo…

728 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

14 Experts available now in Live!

Get 1:1 Help Now