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Force secondary calendar to auto decline all meeting requests

Posted on 2013-11-22
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Last Modified: 2013-12-09
I've researched this but can't find exactly what I need.

The User has Outlook 2010. She has her main calendar and she created a secondary calendar. This secondary calendar is a simple thing to keep track of scheduled vacation days for staff in that group of workers. As vacation requests come in, the user enters an "event" for each day off requested.

We've shared this calendar so this user and her boss are "Owners" and the reporting staff are "Reviewers". They want only the two owners to be able to enter new time off requests.

Well, recently a "Reviewer" was able to place an event on the calendar. They asked me why this could happen, given the way permissions are applied.

I think what happened is the reviewer (inadvertantly) sent a meeting request to the calendar. It appeared as an event and looked like it would if it had been entered properly by an owner.

If you double click on the event in question, it opens up and says "Invited Event" at the top. If you open the properly scheduled ones, it only says "Event" at the top.

1 - Is there a way to auto-decline all meeting requests?

2- If we can auto-decline on this calendar, would that property also affect the main calendar?

I've looked into <File> <Options> <Calendar> <Resource Scheduling>, but it doesn't seem to allow a flat decline of all meeting requests.

What options can I present to these folks?

Thanks

Larry
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Question by:cgunix
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Accepted Solution

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Jamie McKillop earned 2000 total points
ID: 39674462
Hello,

Any setting you set would be applied to the user's main calendar as well. I recommend you create this calendar as a separate resource mailbox. This will allow you control who is allowed to submit meeting requests and will give you the control you are looking for. This link explains resources mailboxes in Exchange 2010. Let me know if you have any questions.

http://www.msexchange.org/articles-tutorials/exchange-server-2010/management-administration/resource-mailboxes-exchange-2010-part1.html

-JJ
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