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Book Meeting Rooms using Exchange

Posted on 2013-11-23
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Last Modified: 2013-12-05
Hello EE,

I have recieved the request frm our college management implement the system to book meeting rooms using emails and outlook.

We are using Exchange 2010 SP3.

They have given me the list of rooms for eg:

Female Section
Chemistry Lab
Computer Lab
Class Room 2
Class Room 3

Male Section
Multipurpose Lab
Computer Lab
Class Room 1
Class Room 2

Please can someone tell me how to accomplish this. I will appreciate any help and suggestions
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Question by:cciedreamer
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17 Comments
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39671245
Refer to the attached word document. It explains the process in detail.
SetUpMeetingRoom.doc
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LVL 3

Author Comment

by:cciedreamer
ID: 39671246
Hi,
Thanks for the above links.
Ok. I got it how to create room mailbox.
But I have another concern that how to make 2 Room list ( Female Section and Male Section) then assigned rooms based on their respective section.

Moreover, how I will be to create 2 room mailbox with same name. For instance, I have class room 2 in both sections.

Thanks for the clarifications
0
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39671255
Just do one thing. create a group of female and male. then while creating meeting room resources allow permission only to the respective groups.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39671262
Ok I got how the user can identify female and male by identify groups
But when the user wants to send meeting request Female Section, how he/she can select only single room from the group.

Moreover, will I able to created room mailbox same name since Class Room 2 in both male and female section

Thanks
0
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39671269
Not sure whether u can create both with same name. I would advise to create both with different name to avoid confusion. like below:

male.Classroom.2
female.classroom.2
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39671275
Ok. How about another question

But when the user wants to send meeting request Female Section, how he/she can select only single room from the group.
0
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39671282
create group of individuals and not of rooms. While creating room permissions, just select the female group for female rooms and male group for male rooms. Once this is done, each of the individual under each group will have right to access the respective category of room. The user will be able to select only a single room.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39671307
Really I didn't catch your points. I would appreciate if you can be more specific.
Specially I didn't this line create group of individuals and not of rooms.
0
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39671313
By creating group of individual i mean creating distribution list on exchange server.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39671332
please don't mind. This will be not wise solution in my case to created groups.
I have around 80 individuals and giving membership each one of them to newly created groups would be drastic.

However, 1 thing to be noted I have already Disribution Group and all staff are the members of this group.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39671371
Is there any way to create a room list by specific names similar to All Rooms and group the room mailbox to these room list. ??
0
 
LVL 11

Expert Comment

by:Swapnil Nirmal
ID: 39672239
I dont know, and i do not have a resources to test room grouping. You may test it in UAT env.
0
 
LVL 3

Author Comment

by:cciedreamer
ID: 39682801
Hi,

I have got this command to room list. But how to link room mailbox to this list

New-AddressList -name "All Equipment" -RecipientFilter {RecipientType -eq "UserMailbox" -and RecipientTypeDetails -eq "EquipmentMailbox"}

Thanks
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LVL 10

Accepted Solution

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Mohammed Rahman earned 1500 total points
ID: 39692821
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