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Passing criteria into a report from a form

Posted on 2013-11-27
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Last Modified: 2013-11-27
I have a query (qry_report1) and a report (rpt_report1) that requires 2 inputs from the user - StartDate and EndDate. I have set up a form (frm_report) with 2 txt fields with datepickers where the user can set the dates. I have made a command button calling the report using DoCmd.OpenReport.

When I open frm_report and set the dates and press the button the setup works, but when I embed the frm_report in a navigationalform (frm_menu) and run it from here it doesn't work anymore. Instead I keep getting the enter parameter value dialogue box.

Whats the problem?
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Question by:LarsDyrby
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Dale Fye (Access MVP) earned 500 total points
ID: 39680996
The problem is that the query for your report probably is directly referencing the controls frm_Report.  But Access no longer sees that form when it is embedded as a subform inside another form.

One way to do this would be to replace the references to the form with references to a global variable or tempvar; for more on TempVars, check out this Access Blog article.

What you would do is use the AfterUpdate event of those two date textboxes to populate your TempVar using code similar to:

TempVars.Add "StartDate", cdate(me.txt_StartDate.value)
Tempvars.Add "EndDate", cdate(me.txt_EndDate.Value)

Then in your query you would use:

SELECT * FROM yourTable
WHERE [DateField] >= [tempvars]![StartDate]
AND [DateField] <= [tempvars]![EndDate]
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Expert Comment

by:omgang
ID: 39681003
How/where do you specify the values for the form fields?  In the query or the report itself, e.g. [Forms]![frm-report]![txtField1] ?  If so, then once you embed the form in another for the reference will no longer work.  You'll need to refer to the parent form and then drill down.

OM Gang
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Expert Comment

by:Rey Obrero (Capricorn1)
ID: 39681016
the criteria in your query "qry_report1" is still looking for the form "frm_report" which now became a sub form when you placed it in "frm_Menu"..


1. remove the date criteria from your query

2. open the report like this

docmd.openreport "rpt_report1",,, "[datefrom]>=#" & me.textdate1 & "# and [dateTo]<=#" & me.textdate2 & "#"

that is the format you  should use...



post the criteria from query  "qry_report1", so we can correct the code above



.
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Expert Comment

by:omgang
ID: 39681033
If you want to refer to the original form, which is now a subform of another form, you can refer to it in this way
Forms!frm_menu.form!frm_report!txtField1

OM Gang
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