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Auto Mapping Exchange 2010 SP1 and outlook 2010

Posted on 2013-12-03
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Last Modified: 2013-12-16
Environment - Exchange 2010 SP1
Client Email - Outlook 2010 (Published through Citrix)

I got manager who wants access  to mailboxes of his staffs.(About 20 staffs)

So i have given him full access to all staff's mailbox though Exchange Management Console(EMC). Mailboxes appeared itself on his outlook. And all the mailboxes are in outlook all the time. He cant remove if from account setting section of his outlook as it is not appearing there.

He wants to have full access to all mailboxes.(But doesn't want to appears it in outlook all the time). He wants to be able to add mailbox from account settings(When required and remove it after that).

How can i make it happen?
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Question by:itadminhelp
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Expert Comment

by:TMekeel
ID: 39694464
When you give full access from the server, the user cannot dismount the mailbox.
Apart from a script to do this, I cant think of a way to add the accounts and then remove them at will.  It's a manual process.

Maybe create him another account, give that account full access, and then create two profiles.  Then he can restart Outlook, and pick either the standalone profile or the one with all the accounts in it. He'd then just need to close/open Outlook, pick the profile he'd like.
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Author Comment

by:itadminhelp
ID: 39694575
Thanks TMekeel.. but not helpful..

I want to make it manual process(if possible). Is there a script i can use from exchange power shell ?

Recreating outlook profile still gives access to all mailboxes..

Any more advice ?
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Expert Comment

by:Raj-GT
ID: 39694915
You can disable automapping from Exchange Management Shell. See link for more details and examples - http://technet.microsoft.com/en-us/library/hh529943%28v=exchg.141%29.aspx

Thanks.
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Expert Comment

by:TMekeel
ID: 39695621
You would not only create another profile, but another exchange account for that purpose as well; sorry if that wasn't clear.

So the new account would get the other accounts auto mapped, and be a secondary profile.
So your manager would use this separate, second profile in outlook to check the other mailboxes.
Then he would switch back to his regular account to use outlook without all of the other accounts mapped.
If he still wants access to his email while in the second account, give the new account full access to the original and also send as permission.
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Accepted Solution

by:
itadminhelp earned 0 total points
ID: 39713363
I have solution for this (link below)

I have tested this and worked.

http://www.systematicuprising.com/2012/12/how-to-remove-auto-mapping-in-exchange-2010/
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Author Closing Comment

by:itadminhelp
ID: 39721078
I have tested and has worked.
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