in our environment when a user plans to be out of office, they go through following procedures in Outlook 2010.
1--User will open a new appointment
2--he will enter Subject , location,start and end time
3--he will enter Free in show as and None in reminder
4--under scheduling assistant, he will add invitees and send the invitation
5--after sending the invitation, he will change the Show as to Busy and set reminder to what ever he wants
6--from the main menu , he will save the changes, but do not send to the attendees
First , I do not understand what is the purpose of these procedures
second, and the most important things I need to understand ,are steps 3 and step 5.
why in step 3 he will enter Free in Show as and none in reminder and send the invite, and in step 5 he will enter Busy, but will not send the invite…
Well, step 5 , if I understand it well…other users when they check his calendar they will see him busy and will not invite him….while he is on vacation..
step 3, my guessing is he is avoiding to fill out the calendar of other users, but how do others remember that he is out of office, without opening an appointment and using schedule assistant and adding him as attendee..
Any help will be very much appreciated.