SBS2003 Public Folders to Google Apps
Posted on 2013-12-08
I have migrated a client from a local SBS 2003 setup to Google Apps for email.
It's just a two user setup and one person uses the Public Folders as an archive database.
Email appears to working fine but the Public Folders have been a real problem.
Unfortunately the client has used the Public Folders as his email archive for 5 years so it has about 12 Gb of data in it. The most difficult problem though is that he has many levels of folders, and sub folders, some going down to 10 sub-levels.
Trying to export that to Google Apps, even as it's own profile (once I converted it to a PST), was hopeless. I think Google has a limit of 500 "labels" or folders.
I have a temporary solution in place where he, and only he, still accesses the Public Folders converted to a PST locally. We have problems though when he wants to archive more email (and the folders/sub-folders/sub-sub folders etc.). He used to be able to just drag the whole file structure in one lump from his current exchange mailbox to the Public Folders.
Not any more, if he wants to do that he has to first create the whole file structure, (including sub-folders) in Public Folders, then drag each folders contents, from Google Apps in Outlook 2007, into it's respective Public Folder folder. Pretty time-consuming if you have 10 levels.
Now I know the obvious answer is to update to a later version of the SBS server family, or perhaps go to Microsoft's cloud 365 offering but will they transition the Public Folders effectively or does he really have to move them to another type of archive?
Any recommendations or success stories will be gratefully received.