Solved

Retention Policy Tag on Exchange 2010 SP2 using Outlook 2010

Posted on 2013-12-10
7
265 Views
Last Modified: 2014-01-02
I will be implementing a RPT for the default Outlook folders. I will have it set for 13 months and not sure that once the RPT is active, if a user moves a message to another drive(EG: shared network drive or Outlook Personal Folder) if that RPT will follow where they are moved and also remove them when the 13 month kicks in.
0
Comment
Question by:donebert
  • 4
  • 2
7 Comments
 
LVL 63

Accepted Solution

by:
Simon Butler (Sembee) earned 250 total points
ID: 39709294
If the email item is removed from Exchange either to a file share or a PST file then it is no longer under the control of the policy tag. You should disable PST files in the network using group policy.

Simon.
0
 
LVL 1

Author Comment

by:donebert
ID: 39709315
I know some policy tags follow the messages if they get moved, I was not sure if the RPT did as well. You mentioned about disabling PST files. Is this a requirement for the Policy Tag? I will be circling around in the near future to add a DPT to the PST files b/c they are getting out of hand. This is due for many years of people hanging on to everything. They have until Jan 1st, 2014 to clean their email up.
0
 
LVL 1

Author Comment

by:donebert
ID: 39709336
I went into the Organization Configuration and clicked on Retention Policy Tags and the attached document already shows some tags. Do I need to remove these or will it screw up my exchange enviroment? Most of them say TRUE making me believe they are in place already?
Exchange-Tags.docx
0
VMware Disaster Recovery and Data Protection

In this expert guide, you’ll learn about the components of a Modern Data Center. You will use cases for the value-added capabilities of Veeam®, including combining backup and replication for VMware disaster recovery and using replication for data center migration.

 
LVL 9

Expert Comment

by:Sean
ID: 39709357
They are in place but may not have any users attached to them. If you open them up i believe you can see what users they are applied to. Policy tags do not fallow the message only apply to the folder they are applied to. So if you only apply the tag to the inbox only messages in the inbox will be moved/deleted/whatever if the user moves the messages out of the inbox into a folder not under the inbox, it will not be processed. Also most of those personal tags are manual settings that the end user needs to apply to specific folders or messages, if it is applied to the message THEN it will fallow the message but that is a manual thing most of the time.
0
 
LVL 1

Author Comment

by:donebert
ID: 39709371
Can you tell me when I can select a TAG type I have individual folder(EG inbox, deleted etc) Should I create a tag for each one and assign to the mailboxes? There is an option for "All other folders in Outlook" not sure if this does all of the default folder which would be good for me or does it apply to personal folders as well?
0
 
LVL 9

Assisted Solution

by:Sean
Sean earned 250 total points
ID: 39709382
See where it shows Type in your screen shot. if it is a personal tag, then those are for the user to apply to their folders and messages of choice. If it shows inbox or all folders etc then those are tags you apply and the user has no control over.
0
 
LVL 1

Author Comment

by:donebert
ID: 39709392
So I can create a Retention Policy Tag now and it won't start until I create a Retention Policy to assign to mailboxes correct?
0

Featured Post

Optimizing Cloud Backup for Low Bandwidth

With cloud storage prices going down a growing number of SMBs start to use it for backup storage. Unfortunately, business data volume rarely fits the average Internet speed. This article provides an overview of main Internet speed challenges and reveals backup best practices.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Learn to move / copy / export exchange contacts to iPhone without using any software. Also see the issues in configuration of exchange with iPhone to migrate contacts.
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
In this video we show how to create a Resource Mailbox in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: Navigate to the Recipients >> Resources tab.: "Recipients" is our default selection …
This video shows how to quickly and easily add an email signature for all users on Exchange 2016. The resulting signature is applied on a server level by Exchange Online. The email signature template has been downloaded from: www.mail-signatures…

803 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question