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# Word form field codes printing out rather then their text values.

Posted on 2013-12-16
Medium Priority
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Using the Visual Studio 2010, I have a VB application that exports data from the application,
to a Microsoft 2010 Word template.
In the template I have created tags using the Word's Form Filed tool.
Example:  <<Letter Date>>
The app successfully exports data and fills the above form field with today's
date.  But when I print the document the <<Letter Date>> is printed rather
then the date.
Things I've tried:
In the Microsoft Word options ->Advanced-> under "Show document content",
I have ensured that the "Show field codes instead of their values" is un-clicked.
Also in Word options under "Print"
I've ensured that the "Print field codes instead of their values" is un-clicked.

But when I print the Document, the field codes <<Letter Date>> still prints rather
then it's contents, todays date.
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Question by:N2435
• 4
• 3

Author Comment

ID: 39724628
thanks
0

LVL 76

Expert Comment

ID: 39724633
If the field looks like <<this>>  then it is probably a mail merge field. Mail merge fields are used on mail merge main documents. Mail merge can be used to produce outputs where the fields are replaced by text from a datasource.

The output can be another document, printer, email or fax.

Can you post an example, please?
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LVL 40

Expert Comment

ID: 39724662
This is how it goes in 2007, so I suppose it does the same in 2010:

Go in the Options : Office button, Word Options in the lower right.

Uncheck Print field codes instead of their values
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Author Comment

ID: 39724749
Please see attached word doc that has a copy of my code and
a word doc that has one form field.

Please note in my original post:
Things I've tried:
In the Microsoft Word options ->Advanced-> under "Show document content",
I have ensured that the "Show field codes instead of their values" is un-clicked.
Also in Word options under "Print"
I've ensured that the "Print field codes instead of their values" is un-clicked.

Thanks
Public-Function-createNewLetter.docx
TEST01.docx
0

LVL 76

Expert Comment

ID: 39724975
Intermediate report.

What you are seeing is not the field code, but the original text in the Form Field that your code is trying to replace.

The code is in .Net, so it will take me a while to test. Meanwhile here are a couple of points to note.

Your sample document is unprotected. For Form Fields to work properly the document should be protected for filling in forms. Hopefully your actual document is so protected.

Secondly you are going through a bit of code to copy the original document. It would be easier to treat the original as a template and to use the Documents.Add. This will create a new document. Otherwise there is a slight danger of confusing the new document with the original.
0

LVL 76

Accepted Solution

GrahamSkan earned 2000 total points
ID: 39725142
This version of your code works OK and prints out the date as requested. Mainly I have created an new document using the .Add method and now print it in the code.
Option Explicit On
Public Class Form1

Private Sub Button3_Click(ByVal sender As System.Object, ByVal e As System.EventArgs) Handles Button3.Click
MessageBox.Show("Result=" & createNewLetter("ttt"))
End Sub
Public Function createNewLetter(ByVal type As String) As Boolean
Dim retVal As Boolean = True
'Dim intresponse As Integer
Dim title As String = "Creating New Letter"
Dim todaysDate As String
Dim sourceDir As String = "I:\Allwork\ee\28319166\"
Dim targetDir As String = "I:\Allwork\ee\28319166\"
Dim templateNm As String = "test01.docx"
Dim docNewName As String = "NewDoc.docx"
Dim fullPathNMfrom As String
Dim fullPathNMto As String
Dim WordApp As Object
Dim WordDoc As Object
Const wdFormatXML As Integer = 11
Try
fullPathNMfrom = sourceDir & templateNm
fullPathNMto = targetDir & docNewName

WordApp = CreateObject("Word.Application")
WordApp.Visible = True
' insert today's date Letter DT field.
todaysDate = Date.Today.ToString("MMMM dd, yyyy")
WordDoc.FormFields("Text1LetterDT").Result = todaysDate
' call function to populate rest of letter

WordDoc.Saveas(fullPathNMto, wdFormatXML)
WordDoc.PrintOut()
WordApp.Quit()
Return retVal
Catch ex As Exception
MessageBox.Show("Error: " & ex.Message & vbCrLf & vbCrLf & "openLetterTemplate", "Error", _
MessageBoxButtons.OK, MessageBoxIcon.Error)
retVal = False
'Wrapup()
Return retVal
End Try
End Function
End Class

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Author Comment

ID: 39736445
I have modified my code similar to the code as shown in "GrahamSkan" response.   I did not
however include the 'WordDoc.PrintOut()".

My intention is to have the Word document remain open, and have  the user :
2)  make any corrections.

Then if everything is good, do  the Word's FILE->Print, and then a File->Save_as .

With the modifications to my code, the application will still show the today's date on the screen.
But when I the do the FILE-> print, the <<Letter Date>> is printed rather than the date.

Also the display on the screen now shows the <<Letter Date>> , thus not allowing for a
FILE->save as of the corrections made  be the user.

Please note I am so grateful for the review of my code and the great suggestions to make
my code more efficient.

I have tried the FILE->Pint  on several  different printers, same result.

Again thanks, and a very Merry Christmas
0

Author Comment

ID: 39752408
I have resolved my printing issues.
Steps taken:
1)      Used most of the code submitted by  GrahamSkan Posted on 12/17/2017.
2)      Ensured that the source template was a "docx" type.  (It was not in my initial post)
3)      Besides :
a)  In the Microsoft Word options ->Advanced-> under "Show document content",
I have ensured that the "Show field codes instead of their values" is un-clicked.
b)  Also in Word options under "Print"
I've ensured that the "Print field codes instead of their values" is un-clicked.

There is another Word options that I changed:
c) under "Display" -> "Printing options", I needed to unclick the "Update fields
before Printing".

Thanks to all who responded to my problem, especially to GrahamSkan!

I feel this incident is solved and should be closed
0

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