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Break down a date range into the months in ACCESS 2010

Posted on 2013-12-17
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Last Modified: 2013-12-17
I have process that uses date ranges in a row  for each project, say Start Date of 2/15/2013 and End Date of 6/18/2013.  What I need to do is take this date range and separate it into its various months, that is, the destination table would have a column for each month.  The Data would be transformed from one column in the source to multiple column in the destination, that is, the destination columns and data should be like:

Source Row:  
ProjectID    UserID     StartDate     EndDate
Prj_1             someone  2/15/2013   6/18/2013

Would be transformed into the below table configuration:


ProjectI   USerID      StartDate         EndDate
PRJ_1       someone    2/15/2013      2/28/2013
PRJ_1       someone    3/1/2013         3/31/2013
PrJ_1       someone     4/1/2013         4/30/213
Prj_1       someone      5/1/2013        5/31/2013
Prj_1       someone      6/2/2013       6/18/2013

Just not sure how to go about this

Sandra
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Question by:ssmith94015
2 Comments
 
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Accepted Solution

by:
Rey Obrero (Capricorn1) earned 2000 total points
ID: 39725813
you will need VBA codes to do this, and populate a new table "tblProjects_details" from records in your original table "tblProjects" (in this code)

Sub breakDates()
Dim rs As DAO.Recordset, rs1 As DAO.Recordset
Dim sDate As Date, eDate As Date

Set rs = CurrentDb.OpenRecordset("tblProjects")
Set rs1 = CurrentDb.OpenRecordset("tblProjects_details")
rs.MoveFirst

Do Until rs.EOF
    sDate = rs!StartDate
    Do
   
    eDate = DateSerial(Year(sDate), Month(sDate) + 1, 0)
    If eDate >= rs!enddate Then eDate = rs!enddate
        With rs1
            .AddNew
            !ProjectID = rs!ProjectID
            !UserID = rs!UserID
            !StartDate = sDate
            !enddate = eDate
            .Update
        End With
        sDate = DateSerial(Year(sDate), Month(sDate) + 1, 1)
    Loop Until eDate >= rs!enddate
rs.MoveNext
Loop
rs.Close
rs1.Close
End Sub
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Author Closing Comment

by:ssmith94015
ID: 39725821
Yes, that did it.  I knew there was a loop in there someplace.

thank you, Sandra
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