?
Solved

I need a Macro to Clean Unwanted Data (Rows and Columns) from a Spreadsheet

Posted on 2013-12-18
4
Medium Priority
?
332 Views
Last Modified: 2013-12-18
I have a spreadsheet, generated by Accounting, that I want to strip of its extra Excel subtotals and spaces and reduce to a data table for use in Access.

Essentially, I want to, via a macro, Delete Rows in a certain column that start with "%", Delete Rows in a certain column that are blank, and delete columns in a certain row that start with "Q"

Can anyone show me how to do this?

Thank you
0
Comment
Question by:Rex85
  • 2
4 Comments
 
LVL 35

Accepted Solution

by:
mvidas earned 2000 total points
ID: 39726847
Hi Rex,

Here you go, and you should be able to adapt it easily for any other future changes you have. Let me know if you have any questions.

Matt
Sub Rex85()
 Dim i As Long

 Application.ScreenUpdating = False 

'Change the row here accordingly (currently looking in row 3)
 For i = ActiveSheet.UsedRange.Columns.Count To 1 Step -1
  If Left(Cells(3, i).Text, 1) = "Q" Then
   Columns(i).Delete
  End If
 Next
 
 'Change the column here according (currently looking at column D)
 For i = ActiveSheet.UsedRange.Rows.Count To 1 Step -1
  If Left(Range("D" & i).Text, 1) = "%" Then
   Rows(i).Delete
  End If
 Next
 
 'look in the used cells in a column and delete blank columns
 For i = ActiveSheet.UsedRange.Columns.Count To 1 Step -1
  If Application.WorksheetFunction.CountA(Intersect(Columns(i), ActiveSheet.UsedRange)) = 0 Then
   Columns(i).Delete
  End If
 Next

 Application.ScreenUpdating = True
End Sub

Open in new window

EDIT: toggled screen updating for less flicker, in case you didn't know to add it.
0
 
LVL 14

Expert Comment

by:Alexander Eßer [Alex140181]
ID: 39726940
Not as elegant as mvidas' solution, but maybe you want to give it a shot ;-)

Option Explicit

Sub cleanup()

Dim i, row As Long
Dim colummn As Long
Dim str_array() As String
Dim range_str As String

    ReDim str_array(0)
    row = 1
    
    Do While Cells(row, 1) <> "" ' here column 1 is used -> should be a column that is not empty throughout the entire sheet
    
        For i = 1 To 3 ' assuming the columns are fixed length, otherwise max column count has to be calculated per row
        
            If Mid(Cells(row, i), 1, 1) = "%" Or Mid(Cells(row, i), 1, 1) = "Q" Or Cells(row, i) = "" Then
                
                str_array(UBound(str_array)) = row & ":" & row
                ReDim Preserve str_array(UBound(str_array) + 1)
                
                Exit For
            
            End If
        
        Next i
        
        row = row + 1
    
    Loop
    
    range_str = Join(str_array, ",")
    range_str = Mid(range_str, 1, Len(range_str) - 1)
    
    Range(range_str).Delete

End Sub

Open in new window

0
 

Author Comment

by:Rex85
ID: 39726953
Thank you both. I had just successfully tried mvidas' solution and was getting ready to close.

Thanks

Rex
0
 

Author Closing Comment

by:Rex85
ID: 39726956
Fantastic. Worked perfectly for what i asked.

Thank you!

Rex
0

Featured Post

What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This code takes an Excel list of URL’s and adds a header titled “URL List”. It then searches through all URL’s in column “A”, looking for duplicates. When a duplicate is found, it is moved to the top of the list. The duplicate URL’s are then highlig…
Windows Explorer let you handle zip folders nearly as any other folder: Copy, move, change, and delete, etc. In VBA you can also handle normal files and folders, but zip folders takes a little more - and that you'll find here.
This Micro Tutorial demonstrates in Microsoft Excel how to consolidate your marketing data by creating an interactive charts using form controls. This creates cool drop-downs for viewers of your chart to choose from.
This Micro Tutorial will demonstrate how to use a scrolling table in Microsoft Excel using the INDEX function.

850 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question