Access Report - Record count for each table

I'm trying to come up with a simple access report that will show just two things:

1) name of each table in the database
2) count of each table in the database (number of records)

I know there is the database documenter, but I'm looking for something much simpler.

Seems easier said than done.

Also, I'm not interested in downloading a third party tool...I am hoping to just have a nice simple solution for my db.
bhlabelleAsked:
Who is Participating?

Improve company productivity with a Business Account.Sign Up

x
 
hnasrConnect With a Mentor Commented:
Try this:
Create a table Tables_List" and use this table as a record  source for the report. Here is the code to create the Tables_list.

Private Sub cmdCheck_Click()
    DoCmd.RunSQL "Select 'tname' as TableName, 1 As TableCount into Tables_List from a  where false"
    Dim tdef As TableDef
    Dim tcount As Integer
    For Each tdef In CurrentDb.TableDefs
        tcount = DCount("*", tdef.Name)
        DoCmd.RunSQL "Insert into Tables_List Values ('" & tdef.Name & "'," & tcount & ")"
    Next
End Sub

Open in new window

0
 
DatabaseMX (Joe Anderson - Microsoft Access MVP)Database ArchitectCommented:
How about this:

Function mTableNameAndRecordCount()

    Dim tdef As DAO.TableDef
    For Each tdef In CurrentDb.TableDefs
        If InStr(1, tdef.Name, "MSys") = 0 Then
            Debug.Print tdef.Name & "  " & tdef.RecordCount
        End If
    Next tdef
End Function
0
 
bhlabelleAuthor Commented:
where would I put the function, or what should call the function...I assume somewhere in the report (on print?)

Sorry I'm kind of a hack at this...so this stuff has to be spelled out like I'm a child.
0
What Kind of Coding Program is Right for You?

There are many ways to learn to code these days. From coding bootcamps like Flatiron School to online courses to totally free beginner resources. The best way to learn to code depends on many factors, but the most important one is you. See what course is best for you.

 
DatabaseMX (Joe Anderson - Microsoft Access MVP)Database ArchitectCommented:
Sorry ... I missed the 'Report' part ... a Report would be quite different.
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
You could use that routine to fill a table easily enough, then build a report off the temp table.

Jim.
0
 
Jim Dettman (Microsoft MVP/ EE MVE)PresidentCommented:
<<I am hoping to just have a nice simple solution for my db.>>

 FYI, it's going to be fairly straight forward, but probably not as simple as your going to like.

Jim.
0
 
Jim Dettman (Microsoft MVP/ EE MVE)Connect With a Mentor PresidentCommented:
Actually, not as bad as I thought!   base your report on the following query:

SELECT MSysObjects.Name,  DCount("*",[Name]) AS RecCount
FROM MSysObjects
WHERE (((MSysObjects.Name) Not Like 'MSYS*') AND ((MSysObjects.Type)=1));


Jim.
2
 
bhlabelleAuthor Commented:
hnasr - thanks for the code.  Looks like it works fine....although I had to take out the first line because it didn't know what "from a" was.  Code seems to work without it anyway.

However, is there a way to get rid of having to click OK to append to the table after each Next statement.  I have like 100 tables and I would like to not have to keep clicking each time my new table is updated.

Also, how would I clear the table at the beginning of the code?
0
 
bhlabelleAuthor Commented:
Thanks guys...figured out the rest about clearing the table, and setting the warnings to false, so as to not get the messages.
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.