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Use Windows Fax and Scan with Outlook Contact list without e-mail addresses

Posted on 2013-12-21
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Last Modified: 2013-12-26
We utilize Windows Fax and Scan to fax through the fax console on a server2008 server.  We want to create a contact list that multiple people can utilize, which we have figured out the easiest thing to do is create a new contact list within Outlook, and then when clicking the To button when sending a new fax, picking that contact list...which sounds great, except the contacts do not show up in Fax and Scan unless they have an e-mail address associated with the contact.  The contact list we have created just has fax numbers...no e-mail addresses.  Other than creating dummy e-mail addresses with every contact in our "Fax Contact List", is there a way to make the contacts display in Windows Fax and Scan when the contact ONLY has a name and a fax number?
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Question by:smartytech
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Joe Winograd, EE MVE earned 500 total points
ID: 39734070
> create a new contact list within Outlook

There's lot of talk about this issue on the web and I don't know of a solution that utilizes Outlook Contacts. However, since you're creating a new contact list anyway, you could create a Windows Contacts list. You would export the items from Outlook (using either CSV or VCF format) and then import them into Windows Contacts:
Import To Windows ContactsRegards, Joe
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by:smartytech
ID: 39740614
Thanks, that confirms what I was finding.  Everyone has Outlook and keeping one address book would be ideal.  We'll at using Windows Contacts instead.
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by:Joe Winograd, EE MVE
ID: 39740683
You're welcome. For customers like you where everyone has Outlook, it would be great to have the Outlook address book (i.e., Contacts) used everywhere that contacts are needed. But I guess that MS was concerned with customers who don't have Outlook when they came up with the Windows Address Book earlier, and now Windows Contacts. In an ideal world, they would allow Outlook Contacts to be used wherever Windows Contacts may be used and in all ways that it may be used, such as Windows Fax and Scan, with or without email addresses, and 32-bit or 64-bit Outlook. But, alas, this is not the case...yet. Regards, Joe
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