difference between columns in pivot table excel 2007

The attached sample data currently shows a total for TOA and Critical.  Need to show the difference.  I thought I could field settings option and select "difference from" under the show values as droplist, yet for some reason this isn't working.  Also tried a calculated field, but was unsuccessful here too.

The pivot table needs to show the difference between the TOA and Critical for each FY (not the total as currently shown)
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Is that what you are looking for?

You have to create a calculated Item not an element.

jvantassel1Author Commented:
sorry for the delay, I was away for the holidays.  What are the steps to add the calculated item?

click one of the "BO Description" (eg cell J5) in the PivotTable report. This gives Excel the context of what you are going to add a calculated item to. Next, on the PivotTable "Options" contextual ribbon, select the "Formulas" drop-down and then select "Calculated Item …".

Change the Name of the Formula as you want

Click on BO Description and then Dbl-Click on TOA, Insert "-" and Dbl-Click Critical to Create the Formula

then Click Ok,

You can then hide the years without data


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jvantassel1Author Commented:
Thanks for the help.
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