Solved

Visio 2013 - Why all the "open" files in my task bar

Posted on 2013-12-30
9
3,187 Views
Last Modified: 2014-01-07
I just hovered my mouse at the Visio Icon at the bottom of my screen and came up with a bunch of stencils, in addition to my visio drawings.  I don't need to see my stencils at the bottom of my screen.  

any way to suppress this?
0
Comment
Question by:brothertruffle880
9 Comments
 
LVL 11

Accepted Solution

by:
Visio_Guy earned 250 total points
ID: 39748029
Hi BT, that seems a bit strange...UNLESS you have stencils open as separate windows, instead of docked in the My Shapes task pane.

Do these stencils show up when you click on the Switch Windows button in the lower-right corner? Or alternatively, can you Ctrl + Tab between these stencils? If so, they are open as separate documents, which generally is not how Visio is intended to work.

If you open them via the More Shapes task pane, they shouldn't show in the Windows task bar.
0
 
LVL 44

Expert Comment

by:Darr247
ID: 39748231
Do you mean you pinned it to the taskbar and now it's showing you the list of recent files opened in Visio?
0
 

Author Comment

by:brothertruffle880
ID: 39750348
Yes.  these  stencil files show up when I hover my mouse over the VISIO icon at the bottom of my Windows 7 taskbar.  
Yikes.  Something is wrong here.
I opened a file called DIAGRAM.VSD.  (BTW, This is a file I inherited from another employee.)  When I open this file I get the diagram AND when I hover my mouse at the bottom of my screen, I see all of these stencils too!  (See graphic)

Another oddity:  when I close DIAGRAM.VSD, my stencil files all remain open. (See graphic again)  I should have a blank screen.  Correct?

stencils that remain open
0
How Do You Stack Up Against Your Peers?

With today’s modern enterprise so dependent on digital infrastructures, the impact of major incidents has increased dramatically. Grab the report now to gain insight into how your organization ranks against your peers and learn best-in-class strategies to resolve incidents.

 
LVL 11

Expert Comment

by:Visio_Guy
ID: 39752649
My guess is that the stencil is still open in Visio and minimized, possibly out of view somehow. In very old Visio versions, stencils were opened as separate windows, not docked in a task pane. Some of these files have lived through the ages...
0
 

Author Comment

by:brothertruffle880
ID: 39753847
Yikes!  I thought I knew it all about shapes and stencils.
Question: What is the relationship of Stencil files to the shapes window (aka shape pane) on the left side of my visio screen?  When do I need to have my stencil files open?
0
 
LVL 11

Expert Comment

by:Visio_Guy
ID: 39753979
The shapes pane displays stencils, which are external files. There is one exception: the stencil named "Document Stencil" (if you have it visible) holds copies of masters that have been dragged into the document you are working on.

In fact, all Visio documents are the same: they have drawing pages and internal stencils. It's just that vss/vssx files display as stencils by default and have an empty page, while documents display pages, and usually have their document stencil hidden.
0
 

Author Comment

by:brothertruffle880
ID: 39754512
So there's no way of avoiding the huge array of stencil files appearing at the bottom of my screen when I hover my mouse over the Visio task? (see graphic above  ID: 39750348)
--Because I use a lot of different shapes.
0
 
LVL 30

Assisted Solution

by:Scott Helmers
Scott Helmers earned 250 total points
ID: 39754978
If I may jump in... the file you posted as an example in this question yesterday exhibits the same behavior: lots of spurious stencil windows that can't be docked.

I think Chris is probably right that these are vestiges of a diagram created in an old version of Visio, or are stencils that were opened from File>Open rather than from within the Shapes windows.

To correct the problem, I manually viewed each stencil window and then closed it, until I finally had just the basic drawing with several stencils docked in the Shapes window. Then I saved the diagram and reopened it and none of the extraneous stencil windows opened. If you want those stencils to be available at this point, simply use More Shapes> in the Shapes window to open them as docked stencils.
0
 
LVL 11

Expert Comment

by:Visio_Guy
ID: 39761600
Some keyboard shortcuts to make this easier:

Ctrl + Tab will cycle through the open windows within Visio.

If you cycle to a stencil window, Ctrl + F4 will close it. You can rapidly cleanup documents that open with all these separate stencil windows using these key combinations.
0

Featured Post

NFR key for Veeam Backup for Microsoft Office 365

Veeam is happy to provide a free NFR license (for 1 year, up to 10 users). This license allows for the non‑production use of Veeam Backup for Microsoft Office 365 in your home lab without any feature limitations.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Periodically someone asks me whether there’s a way to automatically convert all of the pages in a Visio drawing to PowerPoint slides. There have even been a few times when I’ve wanted to do that myself but I never really had enough incentive to figu…
Introduction Many times we come across a slowness or instability between two hosts, and almost always we blame the poor networking guys, just because they're an easy target.  Sometimes we forget that other factors including disk bottlenecks, CPU …
After creating this article (http://www.experts-exchange.com/articles/23699/Setup-Mikrotik-routers-with-OSPF.html), I decided to make a video (no audio) to show you how to configure the routers and run some trace routes and pings between the 7 sites…
Here's a very brief overview of the methods PRTG Network Monitor (https://www.paessler.com/prtg) offers for monitoring bandwidth, to help you decide which methods you´d like to investigate in more detail.  The methods are covered in more detail in o…

856 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question