removing color from a Word 2007 document/cannot print B&W

I have a document template that is generated in color.  It includes a color photo, and color text elements.  Is there a simple way to change all elements on the page to black and white?

The issue is that it is a color template for ID cards, which are printed to a black and white printer.  The printer is throwing an error for what seems to be the color document trying to print to a black and white printer.  The print preferences for this printer are set to monochrome by default and cannot be changed.  
The error from the Magicard Pronto is "wrong printer cartridge installed..install a color cartridge"  However, if a document that contains no color is sent to the printer, it prints fine.
AE_JBAsked:
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Kent DyerIT Security Analyst SeniorCommented:
Are you using a Document Template?  What about saving the current Document as a document template?  I remember that a good many of the documents/document templates hold the printer definition within the body/content of the file.

I know you stated that the document that is giving you trouble has no color within..  What happens when you start with a fresh, clean document and then save that as a template?
GrahamSkanRetiredCommented:
The drivers for some printers have an option to print in monochrome. It is worth clicking on the Properties button of Word's Print dialogue to see if the option to choose between colour and greyscale is there.
hdhondtCommented:
According to Magicard's website the driver selects the Monochrome setting automatically if the black ribbon is installed. If that still sends colour, I would try to reinstall the driver (after completely removing it from Print Server Properties).

Alternatively, you could print to PDF in mono, and then print the PDF.
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DrTribosCommented:
If the images are linked... I like irfanview for batch operations on images.
AE_JBAuthor Commented:
The "template" I work with is a Word document that has the individuals organization and personal information on it.  It is not necessarily a Word Template, but rather a Word document that is generated for each user that requests one.  It is created by the organization, and the card is downloaded as a word document, which we then print on site.  I am not the point of contact so I have limited info on this.  I do know that the model printer we have is not officially supported, so I need to figure out a workaround.

I troubleshot the issue with Magicard, and we were able to create a new document containing sample text on it , which prints without error.
I received the same color error from the printer when trying to print a different ID card that was created in Excel.  It contained a color photo as well.

The  PDF option seems like the best option at this point.  Do you mean save the document to PDF and then print?  If you know the step where I can change to monochrome, let me know, as the printer interface options are handled by Magicard, and the color needs to be removed prior to printing.  Save to PDF is a standard option in Word 2010, if I need to, I will download it for 2007:
http://www.microsoft.com/en-us/download/details.aspx?id=7

I have access to Acrobat X also, perhaps this has more powerful tools for removing color elements from the document.
hdhondtCommented:
Most PDF writers act like a printer driver. Set it to produce a mono file. For example, in CutePDF and BullZIP there are buttons for colour or black & white under the Paper/Quality tab in Printing Preferences. I don't have Acrobat installed, but it should be similar.
wyliecoyoteukIT directorCommented:
Application settings always override driver settings.
You need to change the page setup in word to monochrome.

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AE_JBAuthor Commented:
Magicard indicates that they are able to print the document using Word2010 on Win7 64.  Word 2007 that we have is fully patched, but does not print.  
There does not appear to be a way to workaround the issue in Word 2007, as color cannot be easily removed by end users, and printing to PDF will change the formatting such that printing a card from it will not be possible.
wyliecoyoteukIT directorCommented:
It might be possible to change the default word template (normal.dot)
Load it, and in the layout settings, click the page setup link, and edit it to select black and white, then save it.
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