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Reusable text in Word 2013

Posted on 2014-01-10
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Last Modified: 2014-01-11
I want to create a document where I can reuse some specific texts throughout the document. The idea is to create a form/dialog in the beginning or end of the document, where the content editor can write values for each of these "texts", When done the instances should be populated all over the document.

E.g. (small table with names for the texts and example values)

"textname"         :   value
Server01name    :   Avalon
OSversion           :   Windows Server 2008 R2
srvcacc                :   user@domain

When data is filled in for these values - all instances where "server01name" is used should be replaced by the text string "Avalon"

How do I do that?
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Question by:Jane Noesgaard Larsen
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Accepted Solution

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DrTribos earned 2000 total points
ID: 39772832
Have a look at ASK fields... you can set up ask fields which will prompt the user for information when a new document is created (or fields updated) and then combine with REF fields to display the same info...

Ctrl+F9 to add the field code brackets { }  then type in ASK <bookmark> so it looks like this:

{ ASK textname }

Then add fields where you want the value to appear... so it looks like this:

{ REF textname }

Here is a tutorial on MS Office Website...
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Author Comment

by:Jane Noesgaard Larsen
ID: 39773021
Perfect :o) just did not know what key words to look for.

Found that ALT+F9 shows the field codes so I can see where ASK and REF goes and CTRL+A followed by F9 will update all fields in the document - including prompting for values before setting the text.
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Author Closing Comment

by:Jane Noesgaard Larsen
ID: 39773023
Spot on solution (see my comment in same thread)
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LVL 15

Expert Comment

by:DrTribos
ID: 39773035
Thanks
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