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nlesserFlag for United States of America asked on

Creating new doc from existing doc in Microsoft Word

I have a client who has lots of information in a Word document.  She has the need to quickly select items such a paragraphs of text, bullets, and other elements and have them display in order in the new doc.  Basically she opens the doc and "goes shopping" for the right elements she needs to put into the new doc.

Currently the way she does it with copying and paste.  She does so much copying and pasting her fingers hurt.  

Is there a plugin or add on that would allow her to single mouse click the elements into the doc?  If shortcut keys could be used to point there the element goes in the new doc that would be even nicer.

I know about macros  but she is not savy enough to know how to use macros.  Looking for something quick and simple.

If this cannot be done easily in Word, could you recommend other word processing software that would accomplish what she wants?
Microsoft ApplicationsMicrosoft WordWord Processors

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nlesser

8/22/2022 - Mon
GrahamSkan

If she isn't copying the whole document, there needs to be some way of inputting which parts are to be copied and where.

It might help to save the pieces of text as Autotext - or Building blocks if Word 2007 or later is being used, but the fundamental problem still remains.

It would help to know more details, especially how much variation there is between each new document.

If your client isn't knowledgeable enough to write macros, maybe you could consider providing and maintaining one, perhaps with our help.
ASKER
nlesser

She is a recruiter.. she has master resumes on all of her people  in her database but she needs to be able to send only the pertinent details to the client looking for specifics.  I hope that helps to clarify.
GrahamSkan

Does she produce a new document from the database for each request? If so, how?

It might be easier to delete the unwanted parts of the document,
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ASKER
nlesser

yes she creates a new document each time from the master.  Lots of deleting.
GrahamSkan

When you say she has a database, is that an actual database, like Access, MySql or MSSQL, or is it just a collection of master documents.
ASKER
nlesser

right now she has everything in word but she could move the elements to excel.  If each element was in a unique excel cell, could a button be put off to the side that she could click on and have the copy go over to the word template?  The word template only has two basic areas one is bullets for skills and the other is paragraphs that go into more detail on the skillset.

I am attaching files that show the final output so you can see.
example-output2.pdf
example-output.pdf
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GrahamSkan

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ASKER
nlesser

Can you give me a quote on what it would cost to produce this solution?
GrahamSkan

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ASKER
nlesser

I am still interested in alternate solutions.  I was hoping there were plugins by Microsoft already available for such a need.
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