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andyw27 asked on

MS Project - Switching Tasks

Hi,

I have newbie type question.

Say if I have some tasks (1-5) where you have to complete task 1 before starting task 2, etc...

Say I am 30% through task 1 and I get tasked to stop work on task 1 and jump across to the new urgent task.  How should I handle this in MS Project?

I want to be in the position that the plan clearly shows the impact of stopping tasking 1?

(I am a complete novice on MS Project 2010)

Thanks.
Project ManagementProject Management SoftwareMicrosoft Office

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andyw27

8/22/2022 - Mon
Dr. Thomas Henkelmann

Hi,

if the work should happen in a defined order (as you describe it) the first step would definitely be to select all 5 tasks and link them. Also make sure you set the project start date in the "Project" ribbon in "Project Information".
If you want Project to calculate them please also set the tasks to "Task Mode"=Auto. Now you can set the progress to the first task by either double clicking it and set 30%, or by showing task details (from the View ribbon) and enter 30%, or by clicking on e.g. "25%" in the Task ribbon. Yes, sorry, there are so many ways in Project to achieve the same result :)

Now you need to "stop working" on task 1 and leave it at 25% (or 30%, doesn't matter). For your question above you would now track progress for task 2 AND set the start date to the first day where you worked on the task. This causes a "conflict" in the schedule (on purpose!) because task 1 is NOT finished but task 2 has started - no problem and Project can handle this very real situation.

Does this help?

Regards

Thomas
ASKER
andyw27

Hi Thomas,

Thanks this is a great starting point.  In your message does task 2 refer to the new urgent task?

Does the new 'urgent' task need to be inserted into the original hierarchy and linked?
ASKER CERTIFIED SOLUTION
Dr. Thomas Henkelmann

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ASKER
andyw27

Thanks that great.
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