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Sharepoint 2013 Calendar Workflow

Posted on 2014-01-15
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Last Modified: 2014-02-24
I have created a workflow so when a calendar appointment is made with certain title, the user gets a notification email of the appointment 1 week before it is scheduled for. The workflow works if I enter appointment exactly 7 days from the day I enter the appointment for. For example, I add a calendar event today 1/15 for 1/22 - I get email confirmation, if I enter appointment on 1/15 for 1/23, on 1/16 I am supposed to get an email notification and I DO NOT. The events in the calendar are all day events so start at 12:00 am and end at 11:59 pm. Any ideas? I am attaching a screenshot of the workflow logic.
workflow.JPG
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Question by:Harter
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6 Comments
 
LVL 29

Expert Comment

by:QPR
ID: 39783935
Unless I am missing something your workflow is only checking the dates when the appointment is added... not on subsequent dates.
Is the appointment within the next 7 days YES then email
Is the appointment within the next 7 days NO then do nothing
End of workflow.
If you want to repeat this date check then you will need to keep this instance of the workflow "alive" maybe add a loop which pauses the workflow for 24 hours then checks again
Keep looping until the condition is true, send the email then stop the workflow.
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Author Comment

by:Harter
ID: 39788697
thanks, good point. I have added a pause and not sure how to make the loop to start again. Any ideas?
Capture.JPG
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LVL 29

Accepted Solution

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QPR earned 500 total points
ID: 39795429
Under your actions drop down you should see an entry called loop.
You can loop until the condition is true.

This assume that you have installed Sharepoint 2013 Workflow (separate download/install after 2013 is installed). If you haven't then you will only have Sharepoint 2010 workflow available to you and "loop" only appears in the 2013 version.

Install and configure Sharepoint 2013 Workflow
http://technet.microsoft.com/en-us/library/jj658588.aspx

Which version do you have?
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Author Comment

by:Harter
ID: 39815067
The network admin assured me that it is Sharepoint 2013 Foundation. However, the Sharepoint 2010 is the only option available to me in the Sharepoint Designer. Unfortunately, I am only working in the front end and not allowed back end access. I will give him the link to the technet article and see what he says. Thanks for your help on this
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LVL 29

Expert Comment

by:QPR
ID: 39818816
It probably is 2013 but 2013 doesn't come with 2013 workflows built in, only 2010. Don't ask me why. To use the 2013 workflows you need to manually install it otherwise your only option is 2010 workflows
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Author Comment

by:Harter
ID: 39882861
Alright, my network admin had installed 2013 workflows and I have re-created the workflow in 2013 and added the loop while but I think my logic is off. Could you please take another look for me?
thankls
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