Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17

x
?
Solved

setting up Outlook header and trailer template

Posted on 2014-01-19
12
Medium Priority
?
1,242 Views
Last Modified: 2014-02-10
I'm using both Outlook 2003 & 2010.  I would like all emails
sent out (new emails or replies or forwarded emails)  by me
to automatically have the following header & trailer in the
mail content.  Pls advise how to go about setting this up
in Outlook 2003 & 2010?

I should be able to remove them while editing the email
should there be personal emails that I need to sent out.

==================================

Message Classification – CONFIDENTIAL   <this is the header>

... Message content ...
 

<all lines below are the trailer>
Regards,
Sender
XXX Corp
Tel: ...

This e-mail and any attachments hereto are intended for the sole use of the recipient(s) named above and may contain information that is confidential and/or proprietary to the XXX Corp. Any use of the information contained herein (including, but not limited to, total or partial reproduction, communication, or dissemination in any form) by persons other than the intended recipient(s) is prohibited. If you have received this e-mail in error, please notify the sender immediately and delete it.

<& lastly Date & time stamp this email start to be created>
0
Comment
Question by:sunhux
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 7
  • 3
12 Comments
 
LVL 13

Accepted Solution

by:
Alexios earned 500 total points
ID: 39793600
Hello
For Outlook 2003 follow this guide
http://office.microsoft.com/en-us/outlook-help/add-page-numbers-the-date-or-other-text-to-a-header-or-footer-HP005243286.aspx

and Outlook 2010 which is almost as 2003 version check a youtube video
http://youtu.be/8uRcxFCdKwg
0
 

Author Comment

by:sunhux
ID: 39795953
Would the above instructions work & take effect for
Outlook Webmail as well?  If not, what's the steps
to do this for webmail ?
0
 

Author Comment

by:sunhux
ID: 39796077
Hi Alexious

I've followed the link provided for Outlook 2003 but it did not
work ie did not display the header/footer whenever I create
new emails.  I've relaunched Outlook but this did not help.

Refer to attached screen on what I've set for Header & Footer
Olook03-hdrftr.jpg
0
What does it mean to be "Always On"?

Is your cloud always on? With an Always On cloud you won't have to worry about downtime for maintenance or software application code updates, ensuring that your bottom line isn't affected.

 

Author Comment

by:sunhux
ID: 39796093
& the "Page Setup" for "Memo Style" under "Print" is greyed out:
refer to attachment 2

For "Table Style", it's not greyed out but after doing the Page Setup,
it simply did not display header/footer
0
 

Author Comment

by:sunhux
ID: 39796094
attached attachment 2 this round
OlookPageSetupGreyedout.jpg
0
 

Author Comment

by:sunhux
ID: 39799989
What's needed is actually the signature
Tools ==> Options ==> Mail Format tab ==> Signature button (at the bottom)
& this works for both Outlook 2003, 2010.

However, this does not take effect on my
browser-based Outlook webmail.  Any idea?
0
 

Author Comment

by:sunhux
ID: 39800061
Just noticed that the signatures (ie headers & footers)
appear for new emails created but not when I'm
forwarding or replying to existing emails, why is that?
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 1500 total points
ID: 39805151
There's a separate setting for replies and forwards:

in 2010:

settings
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 1500 total points
ID: 39805163
You can find the different versions of your signature here:  %APPDATA%\Microsoft\Signatures

As for webmail (OWA) you can set a basic text based signature manually for each user
0
 

Author Comment

by:sunhux
ID: 39808220
>As for webmail (OWA) you can set a basic text based signature manually for each user
hi Rob, do you mean set a text file using Notepad/MSWord & each time I
creates a new mail in webmail, just copy & paste it over?
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 1500 total points
ID: 39808304
I was referring to setting it under settings.  It will only allow basic text formatting for OWA.
0

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Ever wonder what it's like to get hit by ransomware? "Tom" gives you all the dirty details first-hand – and conveys the hard lessons his company learned in the aftermath.
By default Outlook 2016 displays only one time zone in the Calendar. The following article explains how to display two time zones in one calendar view.
This is my first video review of Microsoft Bookings, I will be doing a part two with a bit more information, but wanted to get this out to you folks.
In this video you will find out how to export Office 365 mailboxes using the built in eDiscovery tool. Bear in mind that although this method might be useful in some cases, using PST files as Office 365 backup is troublesome in a long run (more on t…

660 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question