Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

setting up Outlook header and trailer template

Posted on 2014-01-19
12
1,163 Views
Last Modified: 2014-02-10
I'm using both Outlook 2003 & 2010.  I would like all emails
sent out (new emails or replies or forwarded emails)  by me
to automatically have the following header & trailer in the
mail content.  Pls advise how to go about setting this up
in Outlook 2003 & 2010?

I should be able to remove them while editing the email
should there be personal emails that I need to sent out.

==================================

Message Classification – CONFIDENTIAL   <this is the header>

... Message content ...
 

<all lines below are the trailer>
Regards,
Sender
XXX Corp
Tel: ...

This e-mail and any attachments hereto are intended for the sole use of the recipient(s) named above and may contain information that is confidential and/or proprietary to the XXX Corp. Any use of the information contained herein (including, but not limited to, total or partial reproduction, communication, or dissemination in any form) by persons other than the intended recipient(s) is prohibited. If you have received this e-mail in error, please notify the sender immediately and delete it.

<& lastly Date & time stamp this email start to be created>
0
Comment
Question by:sunhux
  • 7
  • 3
12 Comments
 
LVL 13

Accepted Solution

by:
Alexios earned 125 total points
ID: 39793600
Hello
For Outlook 2003 follow this guide
http://office.microsoft.com/en-us/outlook-help/add-page-numbers-the-date-or-other-text-to-a-header-or-footer-HP005243286.aspx

and Outlook 2010 which is almost as 2003 version check a youtube video
http://youtu.be/8uRcxFCdKwg
0
 

Author Comment

by:sunhux
ID: 39795953
Would the above instructions work & take effect for
Outlook Webmail as well?  If not, what's the steps
to do this for webmail ?
0
 

Author Comment

by:sunhux
ID: 39796077
Hi Alexious

I've followed the link provided for Outlook 2003 but it did not
work ie did not display the header/footer whenever I create
new emails.  I've relaunched Outlook but this did not help.

Refer to attached screen on what I've set for Header & Footer
Olook03-hdrftr.jpg
0
VMware Disaster Recovery and Data Protection

In this expert guide, you’ll learn about the components of a Modern Data Center. You will use cases for the value-added capabilities of Veeam®, including combining backup and replication for VMware disaster recovery and using replication for data center migration.

 

Author Comment

by:sunhux
ID: 39796093
& the "Page Setup" for "Memo Style" under "Print" is greyed out:
refer to attachment 2

For "Table Style", it's not greyed out but after doing the Page Setup,
it simply did not display header/footer
0
 

Author Comment

by:sunhux
ID: 39796094
attached attachment 2 this round
OlookPageSetupGreyedout.jpg
0
 

Author Comment

by:sunhux
ID: 39799989
What's needed is actually the signature
Tools ==> Options ==> Mail Format tab ==> Signature button (at the bottom)
& this works for both Outlook 2003, 2010.

However, this does not take effect on my
browser-based Outlook webmail.  Any idea?
0
 

Author Comment

by:sunhux
ID: 39800061
Just noticed that the signatures (ie headers & footers)
appear for new emails created but not when I'm
forwarding or replying to existing emails, why is that?
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 375 total points
ID: 39805151
There's a separate setting for replies and forwards:

in 2010:

settings
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 375 total points
ID: 39805163
You can find the different versions of your signature here:  %APPDATA%\Microsoft\Signatures

As for webmail (OWA) you can set a basic text based signature manually for each user
0
 

Author Comment

by:sunhux
ID: 39808220
>As for webmail (OWA) you can set a basic text based signature manually for each user
hi Rob, do you mean set a text file using Notepad/MSWord & each time I
creates a new mail in webmail, just copy & paste it over?
0
 
LVL 43

Assisted Solution

by:Rob
Rob earned 375 total points
ID: 39808304
I was referring to setting it under settings.  It will only allow basic text formatting for OWA.
0

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office Picture Manager is not included in Office 2013. This comes as a shock to users upgrading from earlier versions of Office, such as 2007 and 2010, where Picture Manager was included as a standard application. This article explains how…
Many people use more than one email account and so it becomes difficult for them to manage them when they use separate accounts,  so, in this article, I have shared an easy way to add Other Mail Accounts in your Google Inbox. It helps to combine all…
This video shows where to find templates, what they are used for, and how to create and save a custom template using Microsoft Word.
The view will learn how to download and install SIMTOOLS and FORMLIST into Excel, how to use SIMTOOLS to generate a Monte Carlo simulation of 30 sales calls, and how to calculate the conditional probability based on the results of the Monte Carlo …

861 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question