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Converting Outlook email with attachments to PDF

Posted on 2014-01-23
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Last Modified: 2016-02-11
I have a folder in Outlook that I would like to convert the emails to PDF, this isn't so difficult however the attachments end up as links, how do we extract the links to PDF files?

Using Adobe Pro XI
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Question by:WORKS2011
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6 Comments
 
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Expert Comment

by:Joe Winograd, EE MVE
ID: 39803467
What file types are the attachments that you want to convert to PDF?
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by:WORKS2011
ID: 39803518
mostly PDF's or word documents.
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Joe Winograd, EE MVE earned 500 total points
ID: 39803790
I suggest the following process:

(1) Save or detach the attachments from all emails. There are many ways to do this. Here are two ideas:

(a) Use some VBA code, as shown here:
http://gallery.technet.microsoft.com/Save-attachments-from-5b6bf54b

(b) Get a commercial product. I've been using MessageSave from TechHit for many years ā€“ it is an excellent product. The same company has a product called EZDetach:
http://www.techhit.com/ezdetach/outlook_attachments.html

Note the comment, "Easily save attachment(s) from one or multiple messages (or folders) with a mouse click." I haven't used EZDetach, but based on my many years of successful usage of MessageSave, I'd recommend giving EZDetach a try (and they offer a download for a 30-day free trial).

(c) Here's another example of a commercial product, from a recommendation by a Microsoft MVP that I saw on the MS Office Forum:
http://www.howto-outlook.com/addin/sperry_attachsave.htm

Note the comment, "...you can scan all your previous email messages for attachments, not just new ones that come in". I cannot vouch for this product as I haven't used it.

(2) After saving all of the attachments in a single folder, you would, presumably, leave the PDF files as-is and convert the other files (Word, Excel, whatever) to PDF. Once again, there are many ways to do this, including VB or VBA code that loops through all of the files in the folder. Here's just one example that may not work exactly as you need, but should be tweakable:
http://www.mobileread.com/forums/showthread.php?t=138076

And, again, you could look for a commercial solution. Here's one:
http://www.a-pdf.com/office-to-pdf/index.htm

I use several A-PDF products, although not this particular one. But based on my success with their other products, I wouldn't hesitate to give it a try ā€“ and there's a free trial version, so you can see if it works for you. It supports the newer office formats (such as DOCX and XLSX) in addition to the old ones (such as DOC and XLS). It has GUI, Command Line, and Watched Folder interfaces.

Regards, Joe
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Author Closing Comment

by:WORKS2011
ID: 39810469
thanks for the quick response
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Expert Comment

by:Joe Winograd, EE MVE
ID: 39810527
You're welcome. Happy to help. Regards, Joe
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