Document libraries verses folders
Posted on 2014-01-23
If I want to separate my documents out based on subject, is it better to have one Documents library with multiple folders each representing a subject or have a separate document library for each subject? What are the pros and cons or is there a link that gives a good rule of thumb for when to do either? Also, if I split it all out into separate libraries and I need further separation between docs within each library, is it better to use folders or metadata? I know that each of these questions depend upon what our situation is and there is a 5000 doc limit for any library queries, but I'm looking for rules that say what to do in what situation.