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Pulling data to report in Excel 2013.

Posted on 2014-01-29
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Last Modified: 2014-01-29
Hi,

I have a small spreadsheet containing inventory data that I would like to 'output' a little better.

Columns:
A - Number
B - Security Check (Y/N)
C - Name
D - Location
E - Unit Marking
F - Item Sublocation
G - Station Address
H - etc.
I - etc...

There are several columns and the data is starting to get very long. (I'm adding columns everyday).

I would like the ability to click on a cell in Column A or B (like, selecting record A3) and have data pop into an area on the spreadsheet (like off to the side or below) pulling from the respective record.

I'm not confined to one worksheet.

Is there a way to do this?

Thank you.
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Question by:Yaysnowday
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7 Comments
 
LVL 15

Expert Comment

by:David L. Hansen
ID: 39818075
Sure, try VLookUp....here is a tutorial on it:

http://spreadsheets.about.com/od/excelfunctions/ss/90320vlookup.htm

Let me know if you need more than that.
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Author Comment

by:Yaysnowday
ID: 39818128
Thanks,

Yes, I would like to have something a little bit easier. I could create a row for that but I'll have probably 40+ columns when I'm done.

While clicking on a number in A, eg, A5, the data in C5, D5, E5, F5 ..; AP5 etc should be displayed in a listed, formatable table...

Is this possible in Excel or should I use another program to achieve this?

Thank you.
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LVL 15

Accepted Solution

by:
David L. Hansen earned 200 total points
ID: 39818153
Well, if you are open to moving to a different program, I'd definitely suggest doing so.  It's been my experience that once a spreadsheet goes beyond 25 or so columns it is actually being used as a database instead.  So, I'd suggest moving the data to a real database and using a programming language (even if it's just MS Access or MS LightSwitch to work with that data).  It's not a quick fix, but it is best in the long run.
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Author Comment

by:Yaysnowday
ID: 39818175
Okay thank you, I'll try access and attempt to run reports from data entered, I thought there was an easy way to do this in Excel...
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LVL 15

Expert Comment

by:David L. Hansen
ID: 39818179
By the way, if you go with MS Access and are running this concurrently with multiple users, you'll need to set it up a little different than what you might expect (it involves a free copy of SQL Server).
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Author Comment

by:Yaysnowday
ID: 39818317
Oh for the meantime, it's just me... Then I would like to share the database file so when people click on a record the info pertaining to that item will pop up in an easy to read format.
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LVL 15

Expert Comment

by:David L. Hansen
ID: 39818339
Ok, just plan for the future.  If you know that will eventually be the case (multi-user solution) and you choose to go with Access -- make Access the front-end, but do the actual database in SQL Server and connect the front-end to it.
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