Conditional formatting chart to track mailing and responses

Posted on 2014-02-02
Last Modified: 2014-02-04
Hi Experts excel 2007

I am look to find a way to track how long it takes a customer to response to a mailed letter from the date of posting...

So If the letter was posted today and return back in 7 days time.....
Then using conditional formatting
1. 0-5 days green
2. 5-10 days amber
3. > 11 days going red

A1.              B1.             C1.                             D1
Date.          Date.          Number of days.     Chart
Sent.          Return.  
1 jan.          12 jan.        11.                            Here chart going from green to Amber as the number of days passes..
Question by:route217
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LVL 18

Expert Comment

by:Steven Harris
ID: 39827816
Is this what you have in mind?
conditional formattingIn cell D2, setup the following conditional formulas (start with bottom rule, then add the next one above...):
formatting rulesOnce applied, copy the cell down to the remaining cells.

You can also apply to the Number of days themselves:
formatting on numbersI have attached an example sheet with both options.  Select a set of data (C2:C6 or D2:D6) and then go to Home tab > Style group > Conditional Formatting > Manage Rules to view what has been applied.

If this is not what you had in mind, let me know.

Author Comment

ID: 39827873
Looks it possible to have lines vertical for each day...
LVL 18

Accepted Solution

Steven Harris earned 500 total points
ID: 39827910
What do you mean
have lines vertical for each day

Do you mean have a colored cell for each of the days, so that when viewed, it appears to transition from color to color?

Never really thought of it doing it this way, but this is what I came up with:

formatting "transition"
What I did is use IF statements to populate additional cells, applied formatting, then reduced cell size to try an imitate the transition.  If edited to include more cells and formatting, this may come out a bit better.

Am I on the right track for you want?
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Author Comment

ID: 39828316
Fantastic ......100ercent...

Author Comment

ID: 39828317
Do you have the spreadsheet/workbook for the second example..
LVL 18

Expert Comment

by:Steven Harris
ID: 39828325
Sure thing.

Note: I did add some additional colors so there is more of a color "transition".

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